Academic Department Manager Ii

3 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
Monday - Friday; 8:30 - 4:30

**Education Level**
Bachelor's Degree

**Career Level**
5-7 years management experience

**Hiring Range**
$87,276 - $109,095

**About the University**

Ranked among the top engineering schools in Canada and worldwide, the Faculty of Engineering has a reputation for innovative programs, cutting-edge research, leading faculty, and aspiring students. Engineering faculty, staff and students at McMaster pursue research and learning in more than 22 research centres, institutes and networks whose interdisciplinary pursuits cross-departmental and faculty boundaries. Outside the University, we regularly collaborate on research projects with partners in universities, the government and more than 100 companies in Canada and abroad.

McMaster’s award-winning department of Chemical Engineering is one of the leading departments for Chemical Engineering in Canada. We have 22 faculty members with expertise in the following areas of research: bioengineering, polymer materials and manufacturing, process systems engineering, and water-energy technologies. These areas are closely linked to our undergraduate and graduate programs. The department mentors over 100 graduate and nearly 400 undergraduate students. A 13-month limited term vacancy exists within the department of Chemical Engineering for an Academic Department Manager (II). This position is accountable for developing, implementing, and maintaining the efficient operations of the department, by providing leadership and administrative direction to the program staff including examining, reviewing, and assessing immediate and long-term needs. This position is responsible for building effective linkages and communicating with faculty, staff, students, and other units at the university. Other responsibilities include managing the financial, human, and physical resources of the program in support of teaching and research.***

**About the Position**:
The Academic Department Manager II is responsible for the operational management of a large, complex academic department with multiple functions including fee for service facilities, labs, research institutes, centres, and external partnerships, and oversees support to the academic programs within the department. This role plays an integral role in shaping the direction of the department/program offerings, provides administrative and operational leadership, visioning and strategic planning, and informs the Chair on financial, human resources, space, curriculum, and strategic matters.

**Key Accountabilities**:

- Provides a link between incoming and outgoing faculty and staff on operational procedures and policy as they relate to undergraduate and graduate education and advises on new initiatives or changes to policies and procedures at both the department and university levels.
- Collaborates with academic leadership of the department and senior administrative staff within the Faculty and with central offices such as the Office of the Provost and Vice-President (Academic), the School of Graduate Studies, the Office of the Registrar, Human Resources, Institutional Research and Analysis, ROADS, MILO, Finance, Research Finance and Facility Services.
- Responsible for overseeing the academic course planning and scheduling process within a department.
- Plays an integral role in managing and overseeing all aspects of Accreditation and Institutional Quality Assurance Process (IQAP) processes. This includes overseeing the administration of the annual Graduate Attribute measurement and collection process, as well as the preparation for the program visits.
- Oversees all aspects of the Accreditation Board visits and Graduate Attribute processes.
- On a day-to-day basis, this role implements the policy decisions taken by the Department, Faculty, or University with respect to undergraduate and graduate students, and research administration, represents the department/programs on University-wide committees, and provides leadership and direction to the staff who provide service to students in the undergraduate and graduate programs.

**Other Key Areas Include**:

- **Financial Management**
- Independently manages the financial resources (operating, research, facilities/services, research institutes and centres) of the department.
- Serves as the Chair’s/Director’s delegate and has financial decision making and signing authority necessary for the continued operation of the Department.
- Develops and prepares reports, monitors, and manages multiple budgets (operating and research graduate scholarship, TA, PDA, trusts, endowments) according to institutional policies and procedures.
- **Strategic Planning**
- Plays a key role in advising the Chair/Director on strategic planning within the department.
- Contributes to strategic thinking for development and implementation of new initiatives of strategic importance to the department, Faculty and University (such as interdisciplinary programming, Micro

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