Admin Asst, Academic

4 months ago

Hamilton, Canada McMaster University Full time

Schedule
Monday to Friday 8:30am -4:30pm
- Education Level
2 year Community College diploma in Office Administration or related field of study.
- Career Level
Requires 3 years of relevant experience
- The Indigenous Studies Department is home to the existing undergraduate program, a planned graduate program, and research and community-focused activities. The department includes a dynamic community of students, faculty and staff, who will bring the richness and depth of Indigenous knowledge, cultures, and history to the classroom, research and McMaster more generally.

The new Indigenous Studies Graduate program is the result of thirty years of grassroots work by faculty, staff, and community members in response to the critical demand for Indigenous research and innovation in post-secondary education and beyond. The program intends to retain and attract top-tier domestic and international graduate students. With a particular focus on attracting both Indigenous and non-Indigenous leaders in Indigenous Studies research, creation, and policy, the new graduate program will bring together cohorts of innovative graduate students who are interested in working within Indigenous knowledge systems. The objective of the program is to provide our students with an immersive multidisciplinary graduate experience that centres Indigenous Studies research methodologies and creation, theory, ways of knowing, and epistemologies while placing community-reciprocity at the fore.

**Job Summary**

Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic program or department events and activities and is also accountable for monitoring the graduate program budget and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events. Responsible for ensuring adherence to quality standards and procedures for short-term staff.

**Purpose and Key Functions**:

- Identify and analyze problems with the program and prepare recommendations for review and approval
- Investigate questions and resolve problems concerning program, curricula, and admissions.
- Inform faculty of student eligibility for funding opportunities and discuss funding scenarios and scholarship options on a case by case basis.
- Advocate on behalf of students who require accommodations or non-standard arrangements with regards to funding and program requirements.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Plan and coordinate a variety of events and activities such as seminars, workshops, and conferences.
- Create financial projections and make adjustments to the program budget throughout the fiscal year.
- Deliver a variety of academic program or department presentations.
- Coordinate and organize regularly recurring events such as registration, timetabling, room bookings, examinations, committee meetings, and course material requests.
- Monitor and review program registrations and liaise with other departments to process changes to student records and registration.
- Compile course information and update course calendar information.
- Provide program and admissions information to potential applicants, students and faculty.
- Act as a liaison between students and the various individuals and offices within and external to the department.
- Inform faculty of established procedures for exam preparation and grade submissions. Ensure that proper procedures are followed and deadlines are adhered to.
- Ensure that there are no conflicts with student timetables and work with the appropriate office to resolve course conflicts.
- Monitor student course registration and provide electronic permissions to allow students to enrol in limited enrolment courses.
- Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries. - Gather and compile the paperwork required to facilitate hiring and payment processes.
- Input financial and employee information required to process pay.
- Write a variety of documents such as correspondence, reports, and meeting minutes.
- Format, word process, edit, and proofread a variety of documents and materials.
- Gather and compile data and documentation for a variety of reports, memos, and program activities.
- Gather, assemble, and distribute documentation required for registration, course material, grade appeals, reinstatements, course overload and prerequisite permissions, and transfer credits.
- Collect, verify, and input data into a variety of spreadsheets and databases.
- Update and maintain information and content on websites and social networks.
- Coordinate the calendar of supervisor and resolve scheduling conflicts.
- Schedule and coordinate meetings including room

  • Admin Asst, Academic

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday 8:30-4:30, 35 hours/week **Education Level** 2 year Community college diploma in Office Administration or related field of study. **Career Level** Requires 3 years of relevant experience. **JD #**: JD00676 **Pay Grade**: 5 **Title**: Administrative Assistant, Academic (II) **Unit/Project Description**: The Undergraduate...

  • Admin Asst, Academic(Ii)

    3 months ago

    Hamilton, Canada McMaster University Full time

    -Schedule Monday to Friday 8:30am - 4:30pm Education Level 2 year Community College diploma in Office Administration or related field of study. Career Level Requires 3 years of relevant experience. We are seeking an experienced administrative assistant to support our Indigenous Studies Undergraduate Program. The Indigenous Studies Department is home to the...

  • Admin Asst, Academic(Ii)

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon - Wed, 8:30-4:30 Thursday, 8:30- 12:00 **Education Level** 2 year Community College diploma in Office Administration or related field of study. **Career Level** Requires 3 years of relevant experience. **JD/TJD #** JD00645 **Pay Grade**: 5 **Title**: Administrative Assistant, Academic (II) **Unit/Project Description**: - For...

  • Admin Asst, Academic(Ii)

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday 8:30- 4:30 **Education Level** 2 year Community College diploma in Office Administration or related field of study. **Career Level** Requires 3 years of relevant experience. **JD/TJD #** JD00645 **Pay Grade**: 5 **Title**: Administrative Assistant, Academic (II) **Unit/Project Description**: - For Department use...

  • Admin Asst, Academic(Ii) economics

    4 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon. - Fri., 8:30 am - 4:30 pm Hybrid arrangement is an option **Education Level** 2-year Community College diploma in Office Administration or related field of study **Career Level** Requires 3 years of relevant experience Job Summary: Responsible for providing administrative support for an academic program or department that requires a...

  • Ibiomed Program

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday; 8:30 am - 4:30 pm (Hybrid) **Education Level** Community College diploma in Office Administration or related field of study. **Career Level** Requires 3 years of relevant experience. **Unit/Project Description**: **General Description**: Responsible for providing administrative support for an academic program or department....

  • Admin Asst, Academic

    3 months ago

    Hamilton, Canada McMaster University Full time

    Schedule - Monday to Friday 8:30am -4:30pm - Education Level - 2 year Community College diploma in Office Administration or related field of study. - Career Level - Requires 3 years of relevant experience - The Indigenous Studies Department is home to the existing undergraduate program, the new graduate program, and research and community-focused activities....

  • Academic Program Coordinator

    1 month ago

    Hamilton, Ontario, Canada McMaster University Full time

    Job Overview: The role entails delivering comprehensive administrative assistance to an academic department or program. This includes the organization and management of various academic events and activities, alongside the responsibility for overseeing the graduate program's financial planning and budgetary forecasts. The position demands adherence to...

  • Administrative Assistant, Academic III

    1 month ago

    Hamilton, Canada McMaster University Full time

    Job Summary: Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic program or department events and activities and is also accountable for monitoring the graduate program budget and forecasting financial gains and shortfalls. Performs the duties of the position in accordance...

  • Academic Program Administrative Coordinator

    1 month ago

    Hamilton, Ontario, Canada McMaster University Full time

    Job Overview: The role involves delivering comprehensive administrative assistance for an academic program or department. This includes planning and orchestrating various academic events and activities, as well as overseeing the graduate program budget and projecting financial outcomes. The position must be executed in line with established guidelines,...

  • Academic Admin Assistant

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday, 8:30 a.m. to 4:30 p.m. **Education Level** 2 year College diploma **Career Level** 3 years of relevant experience **About the Department of Chemistry and Chemical Biology & Chemistry Graduate Program** The Department of Chemistry & Chemical Biology, with a contingent of approximately 30 full-time faculty members, conducts...

  • Admin Assistant, Academic

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday, 8:30am-4:30pm **Education Level** 2 year Community College diploma in Office Administration or related field of study **Career Level** Requires 3 years of relevant experience The Indigenous Studies Department, is a newly formed department, growing out of the Indigenous Studies Program within the Faculty of Social Sciences....

  • Academic Program Administrative Coordinator

    1 month ago

    Hamilton, Ontario, Canada McMaster University Full time

    Job Overview: The role involves delivering comprehensive administrative assistance to an academic department or program. This includes planning and organizing various departmental events and activities, as well as overseeing the financial aspects of the graduate program, including budget monitoring and financial forecasting. The position is performed in...

  • Career Growth/limited-term Employment: Admin

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday 8:30am-4:30pm **Education Level** 2-year Community College diploma in Office Administration or related field of study. **Career Level** Requires 3 years of relevant experience. Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1...

  • Facultyrelations Administrator

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon-Fri; 830-430/35 hours per week **Education Level** University Degree in Administration or HR, or related **Career Level** 3-5 years of experience Wage $58,000-$60,000 annually The Faculty of Health Sciences Human Resources Office provides leadership, advice, support and resources to faculty and staff to foster the creation of an...

  • Instructional Coordinator

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 8:30 am - 4:30 pm (HYBRID) **Education Level** 2 year Community College diploma in Office Admin or related field of study **Career Level** Requires 4 years of relevant experience. Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective...

  • Administrative Assistant, Electives Program

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon-Fri; 830-430/35 hrs week **Education Level** Diploma in Business Admin **Career Level** **NEW GRADUATES ARE WELCOME TO APPLY** Grade 5: $20.72 - 32.57 hourly **About the Faculty**: McMaster University's Faculty of Health Sciences trains physicians, nurses, physiotherapists, occupational therapists, health care researchers, physician...

  • Electives Program Coordinator

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon-Fri; 830-430/35 hrs week **Education Level** Diploma in Business Admin **Career Level** 3 yrs of relevant experience Grade 5: $22.53 - 31.70 hourly Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited...

  • Administrative Assistant

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday: 8:30 - 4:30 **Education Level** Experienced(non-manager) **Career Level** College Diploma Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career...

  • Program Coordinator

    4 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday 8:30- 4:30 **Education Level** 2 year Community College diploma in Office Admin or related field **Career Level** Requires 4 years of relevant experience Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement,...