Admin Asst, Academic

7 months ago

Hamilton, Canada McMaster University Full time

Schedule
Monday to Friday 8:30am -4:30pm
- Education Level
2 year Community College diploma in Office Administration or related field of study.
- Career Level
Requires 3 years of relevant experience
- The Indigenous Studies Department is home to the existing undergraduate program, a planned graduate program, and research and community-focused activities. The department includes a dynamic community of students, faculty and staff, who will bring the richness and depth of Indigenous knowledge, cultures, and history to the classroom, research and McMaster more generally.

The new Indigenous Studies Graduate program is the result of thirty years of grassroots work by faculty, staff, and community members in response to the critical demand for Indigenous research and innovation in post-secondary education and beyond. The program intends to retain and attract top-tier domestic and international graduate students. With a particular focus on attracting both Indigenous and non-Indigenous leaders in Indigenous Studies research, creation, and policy, the new graduate program will bring together cohorts of innovative graduate students who are interested in working within Indigenous knowledge systems. The objective of the program is to provide our students with an immersive multidisciplinary graduate experience that centres Indigenous Studies research methodologies and creation, theory, ways of knowing, and epistemologies while placing community-reciprocity at the fore.

**Job Summary**

Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic program or department events and activities and is also accountable for monitoring the graduate program budget and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events. Responsible for ensuring adherence to quality standards and procedures for short-term staff.

**Purpose and Key Functions**:

- Identify and analyze problems with the program and prepare recommendations for review and approval
- Investigate questions and resolve problems concerning program, curricula, and admissions.
- Inform faculty of student eligibility for funding opportunities and discuss funding scenarios and scholarship options on a case by case basis.
- Advocate on behalf of students who require accommodations or non-standard arrangements with regards to funding and program requirements.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Plan and coordinate a variety of events and activities such as seminars, workshops, and conferences.
- Create financial projections and make adjustments to the program budget throughout the fiscal year.
- Deliver a variety of academic program or department presentations.
- Coordinate and organize regularly recurring events such as registration, timetabling, room bookings, examinations, committee meetings, and course material requests.
- Monitor and review program registrations and liaise with other departments to process changes to student records and registration.
- Compile course information and update course calendar information.
- Provide program and admissions information to potential applicants, students and faculty.
- Act as a liaison between students and the various individuals and offices within and external to the department.
- Inform faculty of established procedures for exam preparation and grade submissions. Ensure that proper procedures are followed and deadlines are adhered to.
- Ensure that there are no conflicts with student timetables and work with the appropriate office to resolve course conflicts.
- Monitor student course registration and provide electronic permissions to allow students to enrol in limited enrolment courses.
- Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries. - Gather and compile the paperwork required to facilitate hiring and payment processes.
- Input financial and employee information required to process pay.
- Write a variety of documents such as correspondence, reports, and meeting minutes.
- Format, word process, edit, and proofread a variety of documents and materials.
- Gather and compile data and documentation for a variety of reports, memos, and program activities.
- Gather, assemble, and distribute documentation required for registration, course material, grade appeals, reinstatements, course overload and prerequisite permissions, and transfer credits.
- Collect, verify, and input data into a variety of spreadsheets and databases.
- Update and maintain information and content on websites and social networks.
- Coordinate the calendar of supervisor and resolve scheduling conflicts.
- Schedule and coordinate meetings including room

  • Admin Asst, Academic

    2 days ago

    Hamilton, Canada McMaster University Full time

    **Dept: School of Labour Studies** **Graduate Admin Assistant Academic (III)** **Schedule: Hours: 35 per week, Mon - Fri, 7 days per week** **QUALIFICATIONS: 2 year Community College diploma in Office Administration or related field of study. Requires 3 years of relevant experience.** GENERAL DESCRIPTION Responsible for providing administrative support...

  • Admin Asst Ii Hsc

    1 week ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...

  • Admin Asst, Academic

    4 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours/week Monday-Friday 8:30-4:30 **Education Level** 2 year Community College diploma in Office Administration or related field of study. **Career Level** Requires 3 years of relevant experience. **JD #** JD00676 **Pay Grade**: 5 **Title**: Administrative Assistant, Academic (II) **Unit/Project Description**: - For Department use...

  • Admin Asst, Academic(Ii)

    7 months ago

    Hamilton, Canada McMaster University Full time

    -Schedule Monday to Friday 8:30am - 4:30pm Education Level 2 year Community College diploma in Office Administration or related field of study. Career Level Requires 3 years of relevant experience. We are seeking an experienced administrative assistant to support our Indigenous Studies Undergraduate Program. The Indigenous Studies Department is home to the...

  • Admin Asst, Academic(Ii)

    2 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30am - 4:30pm **Education Level** College Diploma in Office Administration **Career Level** 3 years of relevant experience The Department of Anthropology is part of the Faculty of Social Sciences at McMaster University (one of the top 100 universities in the world.) We are a team of faculty members, instructors, post-docs,...

  • Admin Asst, Academic

    2 days ago

    Hamilton, Canada McMaster University Full time

    The W Booth School of Engineering Practice and Technology (SEPT) within McMaster University’s Faculty of Engineering is dedicated to student-centered experiential learning through flexible, adaptable and innovative programs and teaching using state of the art resources and facilities. The learning environment emphasizes hands-on education and transferable...

  • Admin Asst, Academic(Ii)

    5 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon - Fri, 8:30-4:30 **Education Level** College diploma in Office Administration or related field **Career Level** Mid-level Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be...

  • Admin Asst, Academic(Ii) economics

    7 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon. - Fri., 8:30 am - 4:30 pm Hybrid arrangement is an option **Education Level** 2-year Community College diploma in Office Administration or related field of study **Career Level** Requires 3 years of relevant experience Job Summary: Responsible for providing administrative support for an academic program or department that requires a...

  • Admin Asst, Academic(Ii) Hybrid

    7 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon - Fri, 8:30-4:30 (Hybrid) **Education Level** College diploma in Office Administration or related field **Career Level** Mid-level Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will...

  • Ibiomed Program

    7 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday; 8:30 am - 4:30 pm (Hybrid) **Education Level** Community College diploma in Office Administration or related field of study. **Career Level** Requires 3 years of relevant experience. **Unit/Project Description**: **General Description**: Responsible for providing administrative support for an academic program or department....

  • Admin Asst, Academic

    7 months ago

    Hamilton, Canada McMaster University Full time

    Schedule - Monday to Friday 8:30am -4:30pm - Education Level - 2 year Community College diploma in Office Administration or related field of study. - Career Level - Requires 3 years of relevant experience - The Indigenous Studies Department is home to the existing undergraduate program, the new graduate program, and research and community-focused activities....

  • Ibiomed Program

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday; 8:30 am - 4:30 pm **Education Level** Community College diploma in Office Administration or related field of study. **Career Level** Entry Level. Requires 3 years of relevant experience. **Unit/Project Description**: **General Description**: Responsible for providing administrative support for an academic program or...

  • Lab Tech and Admin Asst

    7 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday 8:30-4:30, 35 hours/week **Education Level** 3-year Community College diploma in a relevant field of study. **Career Level** Requires 2 years of relevant experience. Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective...

  • Lab Tech and Admin Asst

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours/week Monday-Friday 8:30-4:3035 hours/week Monday-Friday 8:30-4:30 **Education Level** 3 year Community College diploma in a relevant field of study **Career Level** Requires 2 years of relevant experience JD#1398 Pay Grade: 6 Title: Laboratory Technician and Administrative Assistant Unit/Project Description: Education Services...

  • Admin Assistant Ii

    1 week ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...

  • Admin Assistant, Academic

    2 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday 8:30am-4:30pm **Education Level** 2-year Community College diploma in Office Administration or related field of study. **Career Level** Requires 3 years of relevant experience. **Job Summary**: Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic...

  • Admin Assistant, Academic

    7 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday, 8:30am-4:30pm **Education Level** 2 year Community College diploma in Office Administration or related field of study **Career Level** Requires 3 years of relevant experience The Indigenous Studies Department, is a newly formed department, growing out of the Indigenous Studies Program within the Faculty of Social Sciences....

  • Student Asst, Admin

    1 week ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday 20 Hours/Week **Education Level** High school diploma **Career Level** No previous experience is required **Hourly Rate** $18.00/hour **Department, Unit or Project Description**: Facility Services - Grounds **Job Summary**: Responsible for assisting with the general care of the campus gardens, trees and lawns under close...

  • Student Asst, Admin

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday 35 hours per week **Education Level** Completed Grade 12 education **Career Level** Experience in administration and logistics desired. **Hourly Rate** $15.46 - $20.09 **Job Summary** Assist with administration and coordination of all logistics and administrative duties within Facilities...

  • Financial Asst

    4 days ago

    Hamilton, Canada City of Hamilton Full time

    Reports to the Director of Finance and Facilities; Performs a variety of accounting, budget and reporting functions related to the Hamilton Public Library **JOB DUTIES**: Maintains, examines, analyzes, reconciles and assists with reports on current, capital, reserve and balance sheet accounts by undertaking the following activities - inputting and...