Executive Assistant, Capital Markets Canada

3 weeks ago

Toronto, Canada Colliers Full time

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

Join our Capital Markets team as an Executive Assistant in Toronto, On.

Who you are:
The Executive Assistant, Capital Markets | Canada, will provide day-to-day support to the President, Capital Markets | Canada, and the Capital Markets | Canada team on a national scale. Reporting directly to the President, Capital Markets | Canada, you will act as the primary point of contact for internal and external stakeholders on all matters pertaining to Capital Markets | Canada and will serve as a liaison to the senior leaders on the team.

You are solutions-oriented, creative, and enjoy working in an entrepreneurial environment that is client-driven, results-oriented, collaborative, and fast moving. You can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, negotiation, and organizational skills, all while managing competing deadlines.

What you bring- Minimum 3+ years Executive Assistant experience within a corporate and/or B2B sales, commercial real estate/real estate, or banking environment.- Vocational training/associate degree/diploma/certification in Business Administration or related field preferred.- Advance knowledge of all Microsoft Office programs (Word, Excel, PowerPoint, and Outlook)- Ability to process instructions and efficiently complete projects from start to finish on time, meeting critical results, including coordinating critical leadership sessions.- Strong focus on business partnership and high degree of discretion and confidentiality.- Ability to deliver excellent customer service at all levels of the organization and with external partners.- Team oriented, with the ability to build consensus and effective relationships in a cohesive business environment.

Bonus skills and experience:
- An engaging, compassionate demeanor, with an ability to stay calm and deliver high quality work in a highly professional environment.

What success looks like:
- You will provide support to the senior executives, enabling them to function efficiently.- You will work closely with the President on developing and maintaining updated client lists in CRM+; distributes as required for various initiatives.- You will plan travel for executives and visitors: Organize transportation, hotels, visas, travel tools, travel membership accounts, prepare materials for trips i.e., org charts/employee databases, etc.- You will coordinate meetings, conference calls, and schedules activities such as internal conferences and department meetings led by the President. This will include organizing the facility arrangements, catering/refreshments, taking minutes and following up on any deliverables.- You will collaborate closely with the Canadian leadership team and offices across Canada with respect to projects, meetings, presentations etc. on behalf of the Capital Markets team.- You will coordinate meetings, organizes and schedules large and complex activities such as cross-functional events, client events, business travel, conferences, and department activities.- You will prepare general correspondence, communications, and reports, ensuring an effective communication flow between the senior leaders and Capital Markets | Canada team.- You will Identify and implement processes to improve workflow, organization, and communication. Serves as a primary point of contact to distribute material and communicate standard operating procedures.- You will organize and maintain filing system(s). Responds to phone calls and written requests for information. Research issues and gathers information.

LI-PR1

Make your next move an expert one and
_join us _as we lead the industry into the future.

Direct applicants only please, no agencies.

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