Planning Clerk

2 weeks ago

Guelph, Canada The City of Guelph Full time

About Our Organization:
When you join the City of Guelph, you join a team of 2000 full and part-time employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment.

As a regional top employer, the City of Guelph values its employees and offers competitive salaries, excellent benefit packages, opportunities for professional development, a healthy work-life balance, and many roles with flexible work options. Our corporate values are integrity, service, inclusion, wellness, and learning. Guelph is consistently ranked as one of the best places in Canada to live, work, and play—all good reasons to consider a career in this beautiful city.

Job Summary:
**Your role**:

- Perform clerical work, including creation and maintenance of data bases and filing systems; word processing and inputting of data; organizing internal and external meetings (both virtual and in-person), and filing.
- Proof and format documents to maintain a high level of quality control and meet AODA requirements.
- Track and document Official Plan Amendments and Zoning by-laws amendments.
- Assist in the consolidation of planning comments on site plans and circulation to applicants
- Assist with the preparation of documents, exhibits and other materials for Ontario Land Tribunal hearings and other relevant legal tribunals.
- Prepare and record meeting agendas and minutes.
- Provide assistance to staff liaisons to Advisory Committees, Development review committee and Site Plan review committee including meeting coordination and support.
- Support statutory and non-statutory community engagement and consultation activities, including securing venues; setting up and coordinating virtual meetings, issuing invitations, notices and mail circulations, managing registration and mailing lists, set up, minute taking, assisting in the preparation/distribution of communications materials.
- Provide first response to general inquiries regarding Planning.
- Maintain and post materials to the City’s website for policy projects and engagement events.
- Perform other related duties as assigned.

**Qualifications**:

- Knowledge of Planning Act and legislation and regulations and policy planning and processes would be an asset.
- A team player with excellent interpersonal skills and the ability to work well with City staff and the public.
- Excellent customer service skills with sound judgment and decision-making skills.
- Excellent communications skills with the ability to communicate with all levels of staff, internal and external contacts, stakeholders and the general public.
- Ability to meet deadlines and maintain quality control and a high level of accuracy while under pressure.
- Ability to format and post documents and information on a web site.
- Advanced skills with Microsoft Office (Word, Excel, Power Point and Outlook) and relevant database systems including AODA formatting requirements
- Experience with WAM, JDE, AMANDA and GIS On-point would be an asset.
- Knowledge of the Occupational Health & Safety Act.

**Rate**:
$26.55 - $32.60

**How to apply**:
**Wednesday, June 28, 2023.** Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage.

The City of Guelph is an equal opportunity employer that values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

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