Administrative Support 09
2 weeks ago
**Position Details**:
**Posting #**:25714
**Department**: Nursing Resource Team
**Employee Type**: Temporary, Part Time
**If Temporary, Number of Weeks**: 6 mos
**Union**: CUPE
**Openings Remaining**: 1
**Schedule**:
**Work Days**: Monday to Sunday, Weekends, Holidays
**Time of Day**: Days, Afternoons
**Shift**: 7.5 hour
**This position may be scheduled at any of the following sites**: Charlton Campus (Hamilton Downtown)
**Application Dates**:
**Opening Date**: 29/08/23
**Closing Date**: 05/09/23 Applications must be received online by 12:00 midnight on the Closing Date
**Position Description**:
Temporary assignment - approximately 6 months
***
This position supports the activities of the Coordinator and Nurse Manager of the Nursing Resource Team as they relate to the day to day staffing operations of multiple units/programs. Operational details and unit activities are coordinated to ensure things run smoothly and in accordance with the policies and procedures of the Hospital.
- **QUALIFICATIONS**
- Post secondary diploma/certificate in medical office administration or equivalent combination of education and experience
- 3 years experience providing administrative support in a fast-paced hospital program setting
- Basic skill level required for Word
- Basic skill level required for Excel
- Basic skill level required for typing
- Clerical testing may be required as part of the selection process
- Experience providing administrative support is an asset
- Experience working with staffing scheduling systems
- Ability to communicate effectively and tactfully both in person and by telephone
- Good organization skills with ability to set own priorities and work with mínimal supervision
- Maintain excellent interpersonal relationships while handling multiple tasks, frequent interruptions, and stressful situations
**RESPONSIBILITIES**
- Maintain effective internal and external communications through the sharing and timely dissemination of information
- Update schedule daily as it applies to the day-to-day central staffing needs of a specific program/unit
- Records staff attendance, completes staff payroll sheets and overtime submission for the manager’s approval
- Maintains current departmental lists, program documents, call-in sheets, assignment sheets, staff education manuals, and status of pre-grad licences and re-certifications
- Assists in facilitating non-clerical support for office
- Performs other duties as assigned by the Coordinator and Nurse Manager
**HOURS OF WORK**
Rotating shifts - days, afternoons and weekends
- **WAGE RATE**
Hourly: $26.57...$27.71...$28.85 (plus 14% in lieu)**PLEASE NOTE**:
Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
- _**_St. Joe’s fosters an environment where we celebrate diversity, where teams reflect the diversity of the community in which we serve, enhancing the connection to patients, clients, community, and each other._**
- St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the _Mission, Vision, and Core Values_ of SJHH._
**We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.**
**Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
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