Administrative Assistant

3 months ago

Burlington, Canada Coldbox Full time

Coldbox specializes in the Plan. Design. Build. of environmentally controlled manufacturing and logistics facilities for the global food and pharmaceutical industries. Our engineering and construction teams work as a single source to create practical construction solutions that meet regulatory requirements, maximize energy and production efficiencies, and deliver on clients’ expectations.

We are currently seeking an Administrative Assistant to join our Team in Burlington, Ontario.

**Key Purpose**

The Administrative Assistant (AA) will be responsible for providing effective and efficient office and administration support, as well as being a main point of contact for all staff. The AA reports to the Office Manager and is a primary support for the President. **It is an Office Based opportunity.**

**General Administrative Duties**:

- Organize and maintain files, documents, and records
- Copy, file and maintain paper or electronic documents and records
- Manage invoices and expense reports and perform basic budget tracking and recordkeeping
- Conduct research on various topics to support decision-making processes
- Compile and summarize information for reports or presentations
- Distribute internal communications and announcements within the organization
- Support organizational events and activities including charitable drives and activities
- Maintain inventory and supplies (and order, organize, and restock office supplies)
- Ensure office equipment (printers and plotters) are stocked and operational
- Support office access (such as distributing and managing building access cards, security Fobs, etc.)
- Oversee facility management services (such as cleaners and maintenance service providers)
- Assist HR with employee onboarding and offboarding processes
- Discretely handle sensitive and confidential information and matters relating to the daily activities of the CEO, President and SLT
- Manage the Corporate Calendar
- Schedule meetings, calls and appointments for the Managerial team, including room and video/equipment setup, etc.
- Book attendance at conferences and make travel arrangements as required

**Reception Duties**:

- Receive visitors at the front desk by greeting, welcoming, and directing them if needed
- Receive and sort daily mail including the US virtual mail
- Arrange/manage courier pick-ups and deliveries
- Answer the phone in a timely and professional manner and direct calls when needed
- Manage the meeting room and boardroom bookings and ensure they are clean and tidy
- Ensure the kitchen/lunchroom is clean and tidy, coffee/supplies are stocked, etc.

**Key Knowledge and Skills**
- Proficiency in Microsoft Office including, Word, Excel, and Outlook including calendar management
- Hands-on experience with office equipment (e.g., printers)
- Excellent communication skills (written and verbal)
- Professional attitude and appearance
- Personable and friendly demeanour
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Strong multitasking and time-management skills, with the ability to prioritize tasks
- Strong customer service focus
- Able to contribute positively as part of a team, helping with various tasks as required
- Ability to maintain discretion with confidential information

**Education** and Experience** Requirements**
- Minimum 3-5 years of work experience as a Receptionist, Administrative Assistant, or similar role
- Experience supporting senior executives in a fast-paced environment
- Experience in construction, engineering and property development is ideal but not required
- University or college education in a complementary field of study helpful but not required
- If you have the qualifications as outlined above and are interested in playing a pivotal role in a growing and dynamic company, please submit your resume._

The Coldbox Advantage - Just some of the reasons to work for us
- Competitive compensation package
- Good benefits package with generous Health Spending Account
- Employee Assistance Program (EAP)
- Generous Employee Referral Program
- Training, education, and development opportunities
- Diverse workforce
- Supportive culture
- Employee appreciation and engagement events

Coldbox is committed to maintaining and supporting a safe work environment for all employees, sub-contractors, suppliers, or clients and other site visitors. We offer a friendly, culturally diverse and energetic work environment, competitive compensation and benefits, social activities, team-building events, and career development opportunities.

We are an equal opportunity employer and welcome a diversity of applicants. CBB w_ill provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs._

  • Administrative Assistant

    2 weeks ago

    Burlington, Ontario, Canada D TRANSPORT INC Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at D TRANSPORT INC. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative...

  • Administrative Assistant

    2 weeks ago

    Burlington, Ontario, Canada D TRANSPORT INC Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at D TRANSPORT INC. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative...

  • Administrative Assistant

    3 months ago

    Burlington, Canada Jobsite Industrial Rental Services Full time

    We are looking for a responsible Administration Assistant to join our exciting team. We are looking for the right individual to provide support our fast-paced working environment and assist in area such as: The Administrative Assistant will provide support to our employees and managers, assist in daily office needs and provide exceptional customer support to...

  • Administrative Assistant

    2 days ago

    Burlington, Ontario, Canada CRB TRANSLOGISTICS Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CRB Translogistics. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including...

  • Administrative Assistant

    2 days ago

    Burlington, Ontario, Canada CRB TRANSLOGISTICS Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CRB Translogistics. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including...

  • Administrative Assistant

    1 month ago

    Burlington, Canada Xpert3D Metrology LTD. Full time

    Position Overview: The Administrative Assistant provides essential support to ensure the efficient operation of the office. This role involves a combination of clerical, organizational, and administrative tasks to assist Xpert3D management and staff, ensuring smooth day-to-day operations. Key Responsibilities: - Office Management: - Answer phone calls,...

  • Administrative Assistant

    3 months ago

    Burlington, Canada Waterdown Montessori School Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring the smooth functioning of our school. **Responsibilities**: - Provide administrative support to the team, including managing calendars, scheduling...

  • Administrative Assistant

    2 days ago

    Burlington, Ontario, Canada SUNSET GRILL Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Sunset Grill. As an Administrative Assistant, you will provide administrative support to our management team and ensure the smooth operation of our restaurant.Key Responsibilities:Provide administrative support to the...

  • Administrative Assistant

    2 days ago

    Burlington, Ontario, Canada SUNSET GRILL Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Sunset Grill. As an Administrative Assistant, you will provide administrative support to our management team and ensure the smooth operation of our restaurant.Key Responsibilities:Provide administrative support to the...

  • Administrative Assistant

    4 months ago

    Burlington, Canada Thomson Gordon Group Full time

    Privately owned since its inception in 1911 and headquartered in Burlington, Ontario, Canada - Thordon is a global leader in the design, manufacture, supply and installation of pollution-free, non-metallic bearing and seal systems. The Administrative Assistant of Thordon Bearings reporting to the Human Resource Manager will provide administrative support to...

  • Administrative Assistant

    1 week ago

    Burlington, Ontario, Canada D TRANSPORT INC Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at D TRANSPORT INC. The successful candidate will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our daily activities.Key Responsibilities:Administrative...

  • Administrative Assistant

    1 week ago

    Burlington, Ontario, Canada D TRANSPORT INC Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at D TRANSPORT INC. The successful candidate will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our daily activities.Key Responsibilities:Administrative...

  • Administrative Assistant

    1 week ago

    Burlington, Ontario, Canada D TRANSPORT INC Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at D TRANSPORT INC. The successful candidate will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our daily activities.Key Responsibilities:Administrative...

  • Administrative Assistant

    7 days ago

    Burlington, Ontario, Canada D TRANSPORT INC Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at D TRANSPORT INC. The successful candidate will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our daily activities.Key Responsibilities:Administrative...

  • Administrative Assistant

    4 months ago

    Burlington, Canada Organizational Solutions Full time

    Organizational Solutions Inc. (OSI) is a Third party provider who specializes in Disability Management, believing in the quality of growth and the professional potential of all our staff. Founded in 2003, OSI’s journey is one of entrepreneurial achievement and professional development. Over the past twenty years we have grown from a grassroots start-up...

  • Administrative Assistant

    2 days ago

    Burlington, Ontario, Canada BSC Enterprises Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at BSC Enterprises Inc. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff, including answering...

  • Administrative Assistant

    2 days ago

    Burlington, Ontario, Canada BSC Enterprises Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at BSC Enterprises Inc. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff, including answering...

  • Administrative Assistant

    2 weeks ago

    Burlington, Ontario, Canada Interprovincial Corrosion Control Company Limited Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Assistant to join our team at Interprovincial Corrosion Control Company Limited. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including typing and proofreading correspondence, managing files, and performing data entry tasks....

  • Administrative Assistant

    2 weeks ago

    Burlington, Ontario, Canada Interprovincial Corrosion Control Company Limited Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Assistant to join our team at Interprovincial Corrosion Control Company Limited. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including typing and proofreading correspondence, managing files, and performing data entry tasks....

  • Administrative Assistant

    2 days ago

    Burlington, Ontario, Canada Ispat Machining Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Ispat Machining. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative support to the operations team, including preparing...