Receptionist/administration

7 days ago

Gloucester, Canada IBEW 586 Full time

Job Overview:
**Duties**:

- Greet and assist visitors in a professional manner
- Answer and direct phone calls or take messages
- Sort mail
- Create new hire booklet/forms
- Input new members into system
- Assist Membership coordinator with tracking/inputting member dues and vacation pay
- Perform data entry, clerical tasks, filing, and typing
- Manage the front desk area and maintain office supplies
- Assist with basic bookkeeping using QuickBooks
- Coordinate appointments and meetings
- Assist with Social Committee
- Assist with creation of monthly newsletter and preparation of mailout
- Create dues receipts for mailout monthly
- Assist member merchandise purchases
- Balancing of POS on daily basis
- Logging transactions of POS/Dues onto spreadsheet
- Update website
- Deposit mail into mailbox when required
- Research housing accommodations for travelers
- Other duties as required not listed above

Qualifications:

- Must be **BILINGUAL**
- Proven experience in customer service
- Excellent phone etiquette and communication skills
- Strong data entry skills
- Knowledge of office procedures and equipment
- Familiarity with QuickBooks is a plus

**Job Type**: Fixed term contract
Contract length: 3 months

Pay: $22.00-$24.00 per hour

Expected hours: 37 per week

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- French (required)

Work Location: In person

Application deadline: 2024-06-04
Expected start date: 2024-06-10

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