Financial Controller

7 months ago

Bolton, Canada Di-Phalt Paving Materials Inc. Full time

Financial Controller

**Responsibilities**:

- Preparation and distribution of monthly divisional income statements
- Inventory monitoring and reconciliation
- WSIB and other monthly reporting
- Plan, organize & direct the period close process including preparation of monthly, quarterly and annual financial statements.
- Complete HST filings
- Generate invoices against all tickets, monitor all outgoing invoices, to ensure accuracy and receipt of prompt payment.
- Calling and collection of outstanding accounts
- Receive, review, and process incoming invoices, ensuring accuracy and adherence to company policies.
- Match invoices with purchase orders and packing slips to verify receipt of goods or services.
- Prepare and process weekly or monthly payment runs, including checks, electronic transfers, and ACH payments.
- Monitor payment deadlines and take advantage of early payment discounts when applicable.
- Communicate with vendors regarding invoice discrepancies, payment inquiries, and issue resolution.
- Cultivate positive relationships with vendors to ensure smooth transactions and timely payments.
- Review and process employee expense reports, ensuring compliance with company policies.
- Reconcile credit card statements and resolve discrepancies.
- Maintain accurate and organized records of all accounts payable/ receivable transactions.
- Develop and ensure compliance measures with internal controls, including approval requirements with a keen eye toward cost control and accuracy
- Ensure integrity of financial data and systems
- Participation of annual audit and various internal audits throughout the year
- Complete and review month-end reconciliations and budget variance analyses
- Experience summarizing results and producing management reports.
- Assist with the preparation of yearly budgets.
- All other responsibilities that may be deemed necessary from time to time.

**Budgeting, Forecasting, Analyzing and Reporting**
- Develop annual budgets consistent with business strategy, drawing input from Sales and Operations; present budget to the Board for approval.
- Develop and monitor the 3-5-year financial plan to support long-term business strategy.
- Monitor financial performance against budget monthly / as required; prepare quarterly financial forecasts; investigate variances; identify risks and take measures to mitigate them.
- Develop and monitor monthly cash flow and sales forecasts in conjunction with Sales and Operations
- Strengthen the company’s purchasing practices.
- Analyze business results and identify opportunities to increase profitability, including price changes, cost controls and operational efficiencies.
- Provide financial recommendations & ideas when new business initiatives are proposed.
- Provide reporting support to HR staff.
- Manage cash flow.
- Job and equipment costs analysis

**Year-End Financials and Government Reporting**
- Oversee and assist external accountants in completing the year-end financial statements accurately and on time; deliver all financial information to the accounting firm within one month after year end.
- Ensure all tax returns and other regulatory filings are completed and filed and amounts owing are paid within established deadlines.
- Manage the HST filings with CRA, preparing supporting financial data and serving as a point of contact for financial matters.

**Credit Controls**
- Establishing credit limits and evaluating the creditworthiness of customers.
- Develop and implement effective credit control policies and procedures to minimize credit risk and improve collection efficiency.
- Managing credit and receivable accounts to contribute to the organization’s overall financial stability and profitability.
- Monitoring credit exposure and minimizing bad debt risks at the organization.
- Maintaining positive relationships with customers, while effectively mitigating credit risks and ensuring timely collections.
- Conduct regular credit reviews and reassess credit limits based on payment history and changes in creditworthiness.
- Monitor and manage the credit control processes, ensuring adherence to company policies and procedures.
- Evaluate and assess the creditworthiness of new and existing customers through financial analysis, credit checks and payment history review.
- Set appropriate credit limits for customers based on risk assessment and maintain accurate credit files and records.
- Monitor customer accounts to ensure timely payments and address any payment delays or discrepancies promptly.
- Engage with customers to establish resolve billing inquiries or disputes.
- Develop and implement strategies to minimize late or non-payment by customers, including initiating collection actions and negotiating payment plans.
- Generate regular reports on accounts receivable, collections and credit risk to management, highlighting areas of concern or improvement opportunities.
- Stay updated on industry trends and best practices related to credit cont

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