Property Administrator

3 weeks ago

Toronto, Canada Precision Property Management Full time

**Immediate opening.**

**Property Administrator - Residential Housing Community**

Working in property management is a secure, stable, challenging, and rewarding career for individuals who like to work hard, keep busy, and solve problems.

The
**Property Administrator** plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding a solution.

We are looking for a
**self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful, and approachable.**

This is a full-time job, 40 hours per week, Monday to Friday. Attendance at one
**evening board meeting** per month and one
**late night open office** (11am to 7pm) per week are required. Staff will be given time off in exchange for any additional hours worked for Board meetings.

**The role of the Property Administrator is to act as**:

- The agent of the management team.
- Resource person for the management team, other staff, committees, and client/visitors.
- The first point of contact for residents and to work with the management team in:

- Setting objectives, goals, by-laws, and management procedures.
- Make sure that these and other basic controls are in place and are followed.
- The Administrator carries out this role in three major areas of responsibility. They are:

- Financial management.
- Resident relations.
- Office and administrative management.

**The following are the tasks for which the Administrator is responsible**:
**Office Administration and Routines**:

- The Administrator is responsible for the efficient administration of the office and its systems.
- Make credit union and/or bank deposits.
- Control the petty cash system.
- Producing and circulating reports, minutes, agendas, and other documents when needed.
- Make room bookings for members.
- Personal use of the meeting room.
- Order office supplies.
- Organize re-cycling of office paper.
- Handle deliveries and mail.
- Handle reception and telephone during open office hours.
- Take recorded telephone messages and pass them to the appropriate person.
- Maintain parking records in the office and on-call book. Assign parking spaces to members.
- Administer the Parking By-law.
- Send notices of late payments, arrears, NSF cheques, and reminders of payments due.
- Setting up a complete filing system for all records, documents, and minutes.
- Circulating reports, minutes, agendas, and other documents when needed.
- Inquiries, applicants, and new members.
- Help to organize information sessions and prepare materials for interviews.
- Follow co-op procedures in coordinating move-out and move-in.
- Support the membership committee.
- Contact utility companies when occupants move out and new members move in
- Process the move-out charges and details.

**Members/Tenants**:

- Reply to members.
- Inquiries and concerns and refer them to the staff person who can respond to them.
- Work with the manager to prepare and deliver material for members' meetings.
- Work with the manager to prepare for members' meetings.
- Send notices of housing charge changes and other notices as the manager directs.

**Financial**:

- Prepare cheque requisitions and cutting cheques.
- Making all deposits on time.
- Controlling the petty cash system.
- Reviewing financial statements.
- Giving members notice of changes to housing charges.
- Issuing late payment, arrears and N.S.F. notices.
- Calculating housing charges and adjustments.
- Maintaining external, internal, and subsidy waiting lists.
- Setting up confidential files for households receiving subsidy.

**Qualifications and Skills**:

- Experience with residential housing administration is an asset. Skilled at using accounting-related computer software is an asset.
- The capacity to provide professional, kind, caring customer service is an asset.
- Positive, helpful, friendly attitude is an asset.

**About Precision Property Management**:

  • Property Administrator

    3 days ago

    Toronto, Canada Crown Property Management Full time

    **Position Summary and Objectives** The Property Administrator reports to the Property Manager to provide reliable, timely, and efficient support for properties in the assigned portfolio, including interfacing with various external service providers and tenants as directed. Additionally, this role facilitates continuous improvement in office systems and...

  • Property Administrator

    2 weeks ago

    Toronto, Canada Precision Property Management Full time

    **Property Administrator - Scarborough.** **Property Administrator - Residential Housing Community.** **Immediate opening.** Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems. The **Property Administrator** plays a vital role in the day-today...

  • Property Administrator

    1 week ago

    Toronto, Canada Amelin Property Management Full time

    **The Opportunity**: The Property Administrator will support the Property Manager for a mid-sized Property Portfolio. This position will be responsible for the day-to-day property, office and administration tasks. **What you will do: Office Responsibilities** - Data entry - Liaise with building staff, office staff, and tenants courteously and efficiently. -...

  • Property Administrator

    4 weeks ago

    Toronto, Ontario, Canada DMS Property Management Full time

    Job Title: Property AdministratorWe are seeking a highly skilled Property Administrator to join our team in Toronto, Canada. The successful candidate will work under the direction of the Property Manager to provide administrative and maintenance support to enable the property management team to achieve or exceed the goals and key performance indicator...

  • Property Administrator

    3 weeks ago

    Toronto, Canada Precision Property Management Full time

    **Property Administrator - Residential Housing Community** Immediate opening. Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems. The **Property Administrator** plays a vital role in the day-to-day management of a housing community including providing...

  • Property Administrator

    2 weeks ago

    Toronto, Canada Precision Property Management Full time

    **About the Job** **Immediate opening.** Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems. The Property Administrator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents,...

  • Property Administrator

    3 days ago

    Toronto, Canada amelin property management Full time

    **The Opportunity**: The Office Administrator will support the CEO and General Manager for a mid-sized Property Portfolio. This position will be responsible for the day-to-day property, office and administration tasks. **What you will do: Office Responsibilities** - Data entry - Liaise with building staff, office staff, tenants and contractors/vendors in a...

  • Property Administrator

    2 weeks ago

    Toronto, Canada Park Property Management Full time

    For more than 45 years, Park Property Management has been providing affordable, well-maintained rental accommodations offering both quality and value. Our properties are managed with pride in the pursuit of long-term relationships with all our residents. Our company portfolio currently includes more than 11,200 apartment units in 93 buildings located across...

  • Residential Property Administrator

    3 weeks ago

    Toronto, Canada Sterling Karamar Property Management Full time

    **Purpose**: Provide customer service to residents/clients; organize and maintain up to date and precise property administration; work as part of a team. **Main Responsibilities**: **Customer Service Relations**: - Communicate effectively with residents and relevant others. - Actively listen and act upon resident inquiries, concerns and complaints. Hand...

  • Residential Property Administrator

    2 weeks ago

    Toronto, Canada Sterling Karamar Property Management Full time

    **Purpose**: Provide customer service to residents/clients; organize and maintain up to date and precise property administration; work as part of a team. **Main Responsibilities**: **Customer Service Relations**: - Communicate effectively with residents and relevant others. - Actively listen and act upon resident inquiries, concerns and complaints. Hand...

  • Property Administrative Assistant

    1 week ago

    Toronto, Canada Sterling Karamar Property Management Full time

    **Purpose**: To provide customer service to residents/clients; organize and maintain up to date and precise property administration; work as part of a team, assist manager with any required tasks. Main Responsibilities and Activities **Customer Service Relations**: - Maintain the highest level of customer service. - Communicate effectively with residents...

  • Property Administrator

    1 week ago

    Toronto, Canada Caliber Property Management & Consulting Inc. Full time

    **Job Summary** **Duties** - Manage day-to-day administrative functions related to property management. - Perform data entry and maintain accurate records in the property management system. - Assist in the preparation of reports and documentation as needed. - Coordinate communication between tenants, vendors, and property management teams. - Support sales...

  • Commercial Property Administrator

    3 days ago

    Toronto, Canada Sterling Karamar Property Management Full time

    Purpose Preparation, maintenance and administration of commercial leases for prospective and new tenants. This includes completion of management reports, budgets, year-end reconciliations, and property insurance renewals. Main Responsibilities & Activities **Tenant Lease Administration**: - Run, check for accuracy and approve monthly rent billings in...

  • Residential Property Administrator

    3 days ago

    Toronto, Canada Sterling Karamar Property Management Full time

    **Purpose**: Provide customer service to residents/clients; organize and maintain up to date and precise property administration; work as part of a team. **Main Responsibilities**: **Customer Service Relations**: - Communicate effectively with residents and relevant others. - Actively listen and act upon resident inquiries, concerns and complaints. Hand...

  • Commercial Property Administrator

    4 weeks ago

    Toronto, Ontario, Canada Sterling Karamar Property Management Full time

    PurposePreparation, maintenance and administration of commercial leases for prospective and new tenants. This includes completion of management reports, budgets, year-end reconciliations, and property insurance renewals.Main Responsibilities & ActivitiesTenant Lease Administration:- Run, check for accuracy and approve monthly rent billings in system.- Read...

  • Full Time Residential Property Administrator

    5 days ago

    Toronto, Canada DMS PROPERTY MANAGEMENT Full time

    The DMS Group is seeking a full time **Residential Property Administrator **to join our team. The Property Administrator works under the direction of the Sr. Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and deliverables as well...

  • Property Administrative Assistant

    2 weeks ago

    Toronto, Canada Sterling Karamar Property Management Full time

    **Purpose**: To provide customer service to residents/clients; organize and maintain up to date and precise property administration; work as part of a team, assist manager with any required tasks. Main Responsibilities and Activities **Customer Service Relations**: - Maintain the highest level of customer service. - Communicate effectively with residents...

  • Property Administrative Assistant

    2 weeks ago

    Toronto, Canada Sterling Karamar Property Management Full time

    **Purpose**: To provide customer service to residents/clients; organize and maintain up to date and precise property administration; work as part of a team, assist manager with any required tasks. Main Responsibilities and Activities **Customer Service Relations**: - Maintain the highest level of customer service. - Communicate effectively with residents...

  • Property Administrator

    2 weeks ago

    Greater Toronto Area, Canada MenRes Property Management Inc. Full time

    MenRes Property Management Inc. is a private Canadian corporation based in Toronto and established for the purpose of managing residential condominium buildings. MenRes is a wholly-owned but separately operated company encompassing the residential condominium property management team of Menkes Developments Ltd. As part of the Menkes group of companies,...

  • Property Administrative Assistant

    2 weeks ago

    Toronto, Canada Sterling Karamar Property Management Full time

    **Purpose**: To provide customer service to residents/clients; organize and maintain up to date and precise property administration; work as part of a team, assist manager with any required tasks. Main Responsibilities and Activities **Customer Service Relations**: - Maintain the highest level of customer service. - Communicate effectively with residents...