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Administrative Assistant

3 months ago

Toronto, Canada Ministry of Labour, Immigration, Training and Skills Development Full time

Demonstrate your strong organizational, administrative, and financial skills in a fast-paced environment with the Apprenticeship Branch of the Ministry of Labour, Immigration, Training, and Skills Development that emphasizes teamwork and service excellence.

At the Ministry of Labour, Immigration, Training, and Skills Development, inclusion and diversity are priorities. We are an inclusive workplace, free from bias and discrimination, which enables all employees to fully contribute their unique skills and capabilities.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the **OPS Anti-Racism Policy** and the **OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's **Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: In the Administrative Assistant role, you will:

- Provide program, administrative, and financial support to the unit;
- Compose routine correspondence;
- Manage calendars and provide scheduling support;
- Organize and coordinate stakeholder meetings and events;
- Coordinate the reporting, tracking, and monitoring of projects and requests;
- Provide advice and guidance to unit staff on administrative standards, procedures, and protocols;
- Maintain manual and electronic filing systems; and
- Coordinate the purchasing of supplies and services

**How do I qualify?**:
**Administrative and Financial Expertise**:

- You have excellent knowledge of administrative and financial processes, standards and best practices.
- You have knowledge and experience working with office procedures, practices and guidelines.
- You have experience assisting with financial budgeting processes, reconciling expenses, completing calculations and preparing reports.
- You have experience maintaining electronic and manual filing systems.
- You have experience operating a variety of office equipment.

**Organizational Skills**:

- You have time management and organizational skills to provide administrative support and assistance to staff and senior management, respond to urgent demands for assistance and track priorities.
- You have the ability to arrange meetings and events and make travel and accommodation arrangements.

**Communication and Interpersonal Skills**:

- You have written communication skills to prepare letters, reports, presentations and draft minutes as well as proofread for spelling and grammar.
- You have communication skills to gather and share information and respond to inquiries.
- You can exercise good judgment when interacting with other governments and stakeholders and manage sensitive information appropriately.

**Reasoning and Problem-solving Skills**:

- You have good reasoning and problem solving skills to determine the nature, urgency and appropriate action required when providing administrative services to the unit.
- You are able to prioritize work and keep management informed of work progress and administrative issues in a timely manner.
- You have the ability to work independently, as well as operate effectively as member of a team.

**Computer Proficiency**:

- You are proficient in using a variety of computerized financial systems.
- You have experience using a variety of standard office equipment (e.g. printers, photocopiers, fax machines) to troubleshoot routine issues.

**Additional Information**:
**Address**:

- 1 English Temporary, duration up to 12 months, 315 Front St W, Toronto, Toronto Region

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions
- **Schedule**:

- 3.7**Category**:

- Administrative and Support Services**Posted on**:

- Wednesday, March 6, 2024