Facilities - Operational Coordinator (Financial)

7 months ago

Kingston, Canada City of Kingston Full time

Opening Statement
We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah
- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land.

Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

Position Summary
Reporting to the Director, Facilities Management & Construction Services (FMCS), the Facilities - Operations Coordinator (Financial) plays a vital role in the overall coordination and implementation of multi-million-dollar capital and operating programs for all City facilities, supporting various corporate departments, as well as external agencies and boards, assuming the lead on projects as required. This position supports various FMCS initiatives from the initial feasibility stage through budget development, design, procurement, contract award, construction, and final commissioning.
The Facilities - Operations Coordinator (Financial) is responsible for supporting the ongoing development and
management of the departmental capital and operating budgets preparation in collaboration with the Director as well as coordinating financial needs of the management team. The Facilities-Operations Coordinator assists in developing departmental policies and procedures and implements internal controls. The role maintains detailed records for ongoing budget and project financial tracking while also reconciling with information in the corporate Financial Management System. The Facilities - Operations Coordinator also acts as software administrator of key departmental systems used for asset management, financial tracking and project management.

KEY DUTIES & RESPONSIBILITIES

**Corporate Facilities Budget Development**:

- In collaboration with the Director, coordinate with management team and all key stakeholders across various departments, boards, agencies, and associations to develop annual operating budgets ($19M gross) including contracted services analysis and position budgeting data;
- In collaboration with the Director, support development of the capital budget for more than 150 municipal facilities with over 200 active projects at various stages while also incorporating relevant criteria for long-term asset management and project planning. Supports analysis, monitoring, forecasting, departmental reporting, as well as redistribution of resources to other unplanned activities as needed;
- Facility and site cost analysis and validation including but not limited contracted services and utilities;
- Corresponds on FMCS budget and other project inquiries, ensuring confidentiality while helping to resolve complex financial issues. Also supports creation of business cases associated with new projects and other initiatives;
Support FMCS capital project administration using appropriate systems including corporate Financial Management System:

- Creates sub-projects, assigns budget from envelopes, adds categories as required;
- Creates change orders for department capital projects;
- Supports managers and project managers with project financial tracking activities including resolving issues.

**Project Management**:

- Play a vital role in the overall coordination and implementation of corporate wide capital projects that FMCS is leading;
- Lead facility construction/renovation/other projects including but not limited to managing and preparing the project plan from inception to completion, budget creation and maintenance, schedule management, project administration, risk management, warranty and close out;
- Respond to general inquiries from the public, elected officials, committee members and staff;
- Interact with consultants to ensure work completed meets project specifications within agreed to timelines;
- Produce procurement documents in accordance with the City of Kingston purchasing bylaw to be posted publicly or sent directly to proponents. Evaluate proponent submissions and recommend the award of contracts based on scoring criteria;
- Submit purchasing requests through the City’s FMS system;
- Ensure site safety, environmental standards, quality of materials and quality of workmanship meet or exceed identified standards
- Use Gantt charts to track and monitor project timelines as well as corporate and personal goals

**Departmental processes and procedures**:

- Review departmental processes to find cost savings and/or efficiencies while maintaining proper internal controls;
- Implement new processes, where required, ensuring effectiveness, efficiencies and training;
- Recommend and create best practices for project financial tr

  • Facilities Project Coordinator

    2 months ago

    Kingston, Canada Queen's University Full time

    Facilities Project Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Financial Operations and Administrative Coordinator

    6 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Area Manager, Facilities and Operations

    2 months ago

    Kingston, Canada BGIS Full time

    p>BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 10,000 professionals worldwide, we relentlessly focus on enabling innovation through the services we deliver. We actively seek new opportunities that drive innovation for our clients’ businesses. Globally, we manage over 320 million square...

  • Financial Operations Manager

    4 weeks ago

    Kingston, Ontario, Canada Palmer & Associates Full time

    Key DetailsEarn a salary in the range of $120,000 to $180,000 per year.About UsPalmer & Associates is a premier provider of executive search and leadership coaching services. We partner with growing companies like Cygnet Aviation Academy LP to find top talent for their senior leadership positions.Job DescriptionWe are seeking an experienced Financial...

  • Manager, Facilities and Construction

    7 months ago

    Kingston, Canada Sisters of Providence of St. Vincent de Paul Full time

    **Sisters of Providence of St. Vincent de Paul Motherhouse** **Providence Village Inc.** **Position Title**: Manager, Facilities & Construction **Job Type**: Full-time Permanent **Work schedule**: 37.5 hours / week; 8 a.m. - 4 p.m. Monday to Friday - on call required **Position Summary** Reporting to the Director, Facilities Management & Strategic...

  • Associate Vice-principal Facilities

    6 months ago

    Kingston, Canada Queen's University Full time

    Associate Vice-Principal Facilities About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Associate Vice-principal Facilities

    6 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Facilities Control Centre Coordinator

    6 months ago

    Kingston, Canada Queen's University Full time

    Facilities Control Centre Coordinator (Residences) About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...

  • Facilities Operations Director

    4 weeks ago

    Kingston, Ontario, Canada BGIS Full time

    Job SummaryWe are seeking a highly skilled Facilities Operations Director to join our team at BGIS. As a key member of our operations team, you will be responsible for overseeing the management of facilities within assigned regions, ensuring compliance with all legislated, corporate and industry-related requirements and guidelines.Key ResponsibilitiesDevelop...

  • Facilities Control Centre Coordinator

    6 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Financial Operations Coordinator

    4 weeks ago

    Kingston, ON, Canada LHC Heritage Planning & Archaeology Full time

    Job OverviewLHC Heritage Planning & Archaeology Inc. is a dynamic organization committed to excellence in heritage planning and archaeology.Compensation PackageWe offer a competitive Pay Band Level 4 salary, as well as excellent benefits, including paid sick and personal days, two weeks of paid vacation annually, and opportunities for professional...

  • Facilities Manager

    4 weeks ago

    Kingston, Canada Martin Group Full time

    **Job Description Facilities Manager** **Company Overview**: **Job Summary**: The Facilities Manager will ensure all facilities within The Martin Group portfolio run efficiently, cost effectively, and meet legal requirements, health and safety standards, and the reasonable needs of tenants. They are responsible for the complete maintenance and management of...

  • Facilities Control Centre Coordinator

    6 months ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Manager, Recreation Facilities

    7 months ago

    Kingston, Canada City of Kingston Full time

    **Opening Statement** The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah - nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and...

  • Facility Operations Manager

    7 months ago

    Kingston, Canada Innovation Lodging Inc. Full time

    Education: Bachelor's degree - Experience: 5 years or more - Hospitality administration/management, general **Work setting**: - Hotel, motel, resort **Tasks**: - Administer contracts for the provision of supplies and services - Develop and implement schedules and procedures for safety inspections and preventive maintenance programs - Hire and oversee...

  • Facilities Booking

    7 months ago

    Kingston, Canada City of Kingston Full time

    **Opening Statement** We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah - nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land. Kingston is a smart, livable city in the heart of eastern...

  • Supervisor, Recreation Facilities

    7 months ago

    Kingston, Canada City of Kingston Full time

    **Opening Statement** We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah - nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land. Kingston is a smart, livable city in the heart of eastern...

  • Associate Vice-Principal Facilities

    6 months ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Facility Operations Manager

    3 months ago

    Kingston, Canada Hampton Inn Kingston Full time

    Education: Bachelor's degree - Experience: 5 years or more **Work setting**: - Hotel, motel, resort **Tasks**: - Assess client's needs and resources to recommend the appropriate goods or services - Prepare and administer sales contracts - Administer contracts for the provision of supplies and services - Develop and implement schedules and procedures for...

  • Facility Attendant

    6 months ago

    Kingston, Canada CFMWS Full time

    **WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...