Financial Coordinators

5 days ago


Kingston, Ontario, Canada Arts and Science Undergraduate Society (ASUS) Full time

**Job Summary:**

We are seeking highly skilled Accounting Co-Directors to join our team at the Arts and Science Undergraduate Society (ASUS). As key members of our financial operations, you will work closely with our Vice President (Operations)/CFO and General Manager to support the smooth running of our financial systems.

Key Responsibilities:

  • Assist the Vice President (Operations)/CFO and ASUS General Manager with daily financial operations.
  • Hold five office hours per week, with at least one overlapping with the Vice President (Operations)/CFO.
  • Serve as a resource for ASUS members regarding financial inquiries.
  • Monitor account activity through QuickBooks.
  • Maintain accurate and complete financial records.

Co-Director Roles:

  1. Budget Accounting Co-Director:
  • Support ASUS members in developing and managing their operating budgets.
  • Maintain live spending updates on the General Operating Budget, accessible on the ASUS website.
  • Ensure responsible spending by ASUS Commissions, Committees, DSCs, and other groups.
  • Notify the Vice President (Operations)/CFO of any financial concerns.
  • Track the distribution of compensatory credits.
Compensation Accounting Co-Director:
  • Handle ASUS honoraria and food credit distribution.
  • Process payments via Interac E-Transfer, cheque, or other approved methods.
  • Notify recipients of payments.
  • Address inquiries regarding compensation distribution.
Reimbursement Accounting Co-Director:
  • Process ASUS Reimbursement Requests and Debit/Credit forms weekly.
  • Verify reimbursement requests and seek clarification if needed.
  • Alert the Vice President (Operations)/CFO of unusual or suspicious expenses.
  • Process reimbursements through Interac E-Transfer, cheque, or other approved methods.
  • Address inquiries regarding the reimbursement system.

About ASUS:

The ASUS is a dynamic organization that relies on its members to contribute to its success. Our Financial Co-Directors play a critical role in maintaining our financial integrity and ensuring smooth financial operations within the society.

If you are passionate about finance and have excellent communication skills, we encourage you to apply for this exciting opportunity to join our team.



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