Personal Assistant to CEO
2 weeks ago
**Description**
We are seeking a friendly and organized individual to join our team as a Personal Assistant to the CEO of Malick Media group of companies. Collaborating with the Executive Assistant, you will play a key role in supporting the daily activities of our CEO and ensuring his schedule runs smoothly.
**Responsibilities**:
- 70% of responsibilities relate directly to the personal and home life of the CEO, 30% are business related. Limited travel between US and Canada may be required. _
**General**
- Manage and maintain CEO personal calendar: scheduling and coordinating appointments, meetings, and travel arrangements.
- Prepare and organize documents and reports for meetings
- Conduct research and provide briefings on various topics as needed
- Personal bookkeeping and admin (reimbursements, filing bills and important documents)
- Assist CEO at key events and in meetings.
- Manages personal social media accounts and other personal account profiles
- Handle confidential and sensitive information with utmost discretion
- Assists with personal activities eg such as personal shopping, gifts
- Travel out of province and to the U.S. may be required from time to time.
**Home Management**
- Scheduling and overseeing contractors and cleaners for properties
- Coordinates maintenance for personal properties
- Establishes & maintains relationships with all personal/home service providers
- Inventory and Grocery management
- Completes all household purchases & errands
- Light housekeeping duties
**Hospitality Management**
- Act as liaison between CEO and his house guests (business, ministry and employees)
- Oversee and manage hospitality of all household guests including party planning, social events, business meetings and family events.
**Requirements**:
- Proven experience as a personal assistant or in a similar role
- Excellent organizational and time management skills
- Strong verbal and written communication skills
- Proficient in Microsoft Office Suite
- Attention to detail and problem-solving skills
- Discretion and confidentiality in handling sensitive information
- Valid driver's license, clean driving record and own vehicle
- Ability to work flexible hours, including evenings and weekends if needed
- A ‘no-job-too-small’ attitude
**Job Types**: Full-time, Permanent
**Salary**: $50,000.00-$65,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person
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