Associate Procurement Specialist
2 weeks ago
**Associate Procurement Specialist**
**Competition Number**
2023-152b
**Job Code**
1191
**Posting Date**
July 28, 2023
**Closing Date**
August 27, 2023 (at 6:00pm)
**Job Status**
Permanent Full-Time
The
- **City of Kitchener** is a vibrant and dynamic city of approximately 270,000, in the heart of southwestern Ontario. As the largest municipality in Waterloo Region, Kitchener continues to be poised for development and growth, enhancing its reputation as a leader in city-building and innovation, with nationally recognized strategies to build its neighbourhoods, its digital infrastructure and its diverse economy.The
- **City of Kitchener** is WHERE you want to work Learn more about the top reasons to join us:
**Why work at the City of Kitchener**
Position Overview:
- The Associate Procurement Specialist assists the Procurement team by completing tasks that support the efficient and effective operation and strategic direction of the division. This position analyzes procurement data across various systems, completes procurement of goods and services and ensures compliance to bylaw and issues purchase orders. This position also responds to inquiries and supports the operation through effective communication and follow-up.**Responsibilities**:
- Completes in depth analysis of various procurement data across multiple systems to inform strategic direction.
- Manages the e-procurement system contract module for expiring insurance and WSIB documents including reviewing miscellaneous insurance certificates and determines next steps, and requests new insurance and WSIB certificates, as needed.
- Prepares and issues bid solicitations for routine purchases, managing enquires, evaluates submissions, and makes recommendation on award to client.
- Ensures bids are awarded in accordance with the policies and procedures as stated within the Procurement By-law.
- Prepares contracts, internal memos or recommendations of award for Chief Procurement Officer/Council.
- Develops a system to track internal approvals and assists in preparation of quarterly reports for Chief Procurement Officer/Council. Processes Purchase Requisitions, prepares Purchase Orders, Field Orders, Outline Releases and Goods Receipts, as required.
- Provides internal and external guidance to user groups and suppliers on procurement procedures.
- Coordinates the disposal of surplus goods.
**Requirements**:
- Minimum 3-year degree or diploma in a related field e.g., Business, Supply Chain Management.
- Minimum 1 year of related experience in the supply chain field (Purchasing, Materials Management, Operations etc).
- Knowledge of purchasing documents, policies, procedures, and by-law; ability to follow established guidelines for same.
- Demonstrated strong attention to detail and accuracy.
- Effective communication and customer service skills providing information to the public and internal business partners who are seeking procurement assistance.
- Highly motivated to organize and prioritize work effectively with mínimal supervision and to meet deadlines.
- Demonstrated experience in Microsoft Word, Excel, Outlook, ERP Systems
- Must be reliable with a good attitude and employment record.
***
**We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please contact Human Resources at**
**,**
**or 519-741-2200 ext. 7261 to make your needs known, so that we can support your full and equal participation throughout the hiring process.**
- Please note that as per Human Resources Policy _
- HUM-HIR-_
- 110, "Employment of Relatives of Staff Members and Elected Officials":_
- "The immediate relatives of staff of the Human Resources Division, all _
- Directors,_
- General Managers_
- , or the Chief Administrative Officer and Elected Officials shall not be employed by the City in any capacity._
- The immediate relatives of all other Management personnel shall not be employed where such employment would be:_
- 1. within the same Department in the case of permanent full-time, temporary full_
- time and part-time classifications._
- 2. within the same Division in the case of students."_
**Department**
Financial Services
**Division**
Financial Operations
**Union Affiliation**
CUPE 791
**Number of Positions**
1
**Hours of Work**
35 hours per week, Monday to Friday from 8:30am to 4:30pm
**Location**
**Initial Location
- City Hall
**City**
Kitchener
**Compensation**
**Salary Range**
$54,879-$68,598
**Grade/Band**
6 (under review)
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