Project Coordinator, Professional Services

7 months ago

Toronto, Canada BGIS Full time

Who We Are

SUMMARY

The Project Coordinator, will be responsible to assist Professional Services team members in the administration of projects, coordination of team administration activities including Quality Management System documents, and complete other tasks as assigned

KEY DUTIES & RESPONSIBILITIES

Project Management Assistance / Professional Services Administration:

- Supports the administration of projects including completion of project budget and project purchase order forms.
- Supports the vendor management system process by tracking vendor registrations and compliance approvals.
- Supports the monthly project management system updates and invoicing by assuring that the project updates are completed by the project managers during the invoicing period.
- Provides review and quality assurance to project budget and project purchase order forms completed by team project managers.
- Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall projects.
- Manages the intake and ongoing tracking of PS proposals, projects and programs.
- Support of Invoice Review, Accounts Receivable and Accounts Payable processes.
- Develops schedules and monitors progress against milestone deliverables, timelines for projects as assigned.
- Other duties as assigned.

Professional Services Program Coordination
- Is responsible for the coordination of Professional Services activates relating to BGIS Corporate programs including the Quality Management System, ISO 9001 registration, Strategic Account Management planning, etc.

KNOWLEDGE & SKILLS
- 3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training.
- Administrative, coordination and organizational skills - administrative and organizational skills along with related administrative and coordination work experience.
- Project coordination - project coordination abilities.
- Communication - effective communication and influencing skills.
- MS Excel, MS Project, MS Forms
- Bluebeam PDF
- MS Project or other scheduling tools used by the team
- Project Management software (RealProject or others as utilized by the group)
- Intelex
- Salesforce
- PowerBI

Licenses and/or Professional Accreditation
- None required.
- Demonstrates an interest in pursuing Project Management Institute Accreditation.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

  • Project Coordinator, Associate Consultant

    35 minutes ago

    Toronto, Canada Project X Full time

    **About Project X** Project X Ltd. drives success by focusing on building teams of incredibly talented and client-focused people, who love to problem solve and work on tough data problems. We reward hard work and forward-thinking with recognition and a supportive culture that celebrates success and wants to see you grow. Our team members are trusted advisors...

  • Project Manager

    7 months ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Coordinator

    4 months ago

    Toronto, Canada Baycrest Project & Construction Management Full time

    **Responsibilities** - Provide administrative assistance to Project Manager, Site Supervisor and Project Team for all project related work - Play a key role through all phases of our construction projects, from tender through construction and close-out - Proactively manage project processes and documents, such as project set up, bid packages, subcontract...

  • Project Manager

    2 days ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Construction Estimator and Project Coordinator

    4 weeks ago

    Old Toronto, Canada Baycrest Project & Construction Management Full time

    OverviewBaycrest Project & Construction Management is a leading construction company with over 35 years of experience in the industry, specializing in industrial, commercial, and institutional projects across the Greater Toronto Area (GTA). We are driven by a deep commitment to our work and foster a culture of inclusion and equity.SalaryThe estimated salary...

  • Project Manager

    6 months ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Assistant Project Manager

    7 months ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Assistant Project Manager

    2 months ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Manager

    3 days ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Coordinator

    4 days ago

    Toronto, Canada Chartered Professional Accountants of Canada Full time

    **About Chartered Professional Accountants of Canada** Chartered Professional Accountants of Canada (CPA Canada) works collaboratively with the provincial, territorial and Bermudian CPA bodies, as it represents the Canadian accounting profession, both nationally and internationally. This collaboration allows the Canadian profession to champion best...

  • Project Manager

    7 months ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    3 days ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    13 hours ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: **BE Strategic. BE Totally Engaged. BE the Right Partner.** Be all that and more at Colliers Project Leaders. As Colliers Project Leaders continues to attract exciting new programs of infrastructure work, we seek a Project Manager, with expertise leading the planning, design and construction of municipal roads and associated servicing...

  • Project Manager

    4 months ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Ipd Project Administrator

    7 months ago

    Greater Toronto Area, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • High-Impact Construction Project Manager

    16 hours ago

    Toronto, Ontario, Canada Cubecom Project Management Full time

    Cubecom Project Management delivers exceptional office and medical fit-outs across the GTA, setting a new standard for quality and efficiency.As a seasoned Construction Project Manager, you will oversee projects from start to finish, ensuring timely delivery, budget adherence, and client satisfaction. We're looking for a motivated professional with a strong...

  • Project Coordinator

    4 months ago

    Toronto, Canada BioPharma Services Inc. Full time

    Position Summary: To assist Project Managers with various tasks in organizing ongoing projects and potential opportunities. These tasks involve, but are not limited to project plans, schedules, budgets and expenditures, organizing and participating in stakeholder meetings, coordinating study monitor visits and ensuring that project deliverables are generated...

  • Virtual Coordinator

    4 months ago

    Toronto, Canada Project FoodChain Full time

    **About us** Project FoodChain is an agile and rapidly growing Toronto-based charity dedicated to food justice and supporting unhoused individuals across the Greater Toronto Area. **Why Join Us?** This role offers opportunities to advance to a full time management-level position as our organization continues to expand. **Flexibility**: **Our Culture**: At...

  • Project Coordinator

    13 hours ago

    Toronto, Canada AKT Detailing Services Inc. Full time

    Managing project documentation, including plan schedule, scope and other project related documentation - Monitor project progress, including updating project managers on the status of open inquiries with customers, and ensuring all necessary project documentation is up to date. - Assisting with resource scheduling - Conduct weekly meetings with project...

  • Digital Marketing Coordinator

    4 weeks ago

    Toronto, Ontario, Canada Canada east college of professional studies Full time

    Job Title: Digital Marketing CoordinatorWe are seeking a highly skilled Digital Marketing Coordinator to join our team at Canada East College of Professional Studies.About the RoleThe successful candidate will be responsible for supervising professional and support staff, as well as students. Key responsibilities include gathering research and preparing...