Administrative Assistant, Private Investment
6 months ago
Requisition ID: 186272
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.
**Job purpose**
The Administration Assistant is responsible for the overall administrative support to the PIC Regional Leadership team which includes a Regional Director, a Market Lead and two Governance & Operations Managers.
**Is this role right for you? In this role, you will**:
- Support the Regional leadership team in day to day management of his/her schedule by: establishing and co-ordinating calendars; providing support by receiving/ screening/ referring incoming calls/visitors using a high degree of discretion; booking travel arrangements, ensuring all requirements of officers are met.
- Support the Regional Leadership team by: Acting upon telephone/ mail requests received in the senior officer’s absence; Producing material from written copy/ rough notes, creating and editing presentations as requested; Event planning and guest list co-ordination, as required; Employee onboarding/offboarding, including equipment orders and system access.
- Assist in maintaining the senior officer / department’s expense and other budgets.
- Verifying invoices/expense statements prior to submitting for approval, and processing payment once approval is received;
- Compilation and management of various recurring and ad-hoc reports and requests;
- Maintaining records and information to ensure and control security access.
- Co-ordinate and facilitate the release of significant initiatives / communications or launches by liasing between groups, both internal and external, to ensure timely / accurate delivery of materials.
**Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have**:
- Strong organizational skills and ability to set priorities and manage time
- High degree of accuracy required
- High level of discretion required in dealing with confidential matters
- Competence in using all facets of Microsoft Office.
- Comfort and familiarity with CRM systems.
Location(s): Canada : Quebec : Montreal || Canada : Ontario : Ottawa
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
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Montréal, Canada Scotiabank Full timeRequisition ID: 186272 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Job purpose** The Administration Assistant is responsible for the overall administrative support to the PIC Regional Leadership team which includes a Regional Director, a Market Lead and two Governance & Operations...
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