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Accounts Payable Coordinator
4 months ago
About StackTeck Systems Limited
**SUMMARY**:The position of the Accounts Payable Coordinator will be fully responsible for completing the AP cycle. This position has room to grow and to help implement AP processes within the Accounting/Finance department as we embark on our implementation of Microsoft Dynamics 365.
**WHAT WE OFFER**:
- Convenient location with quick 407 and 427 highway access and public transit to our door
- Competitive compensation based on experience, including bonus incentives
- Educational Assistance Program including training, development and post-secondary education with reimbursement.
- Company matching contributions to retirement savings plan (RRSP)
- Comprehensive group benefit plan including medical, dental, life insurance coverage and generous HCSA.
- Employee Assistance Program
- ** This position will have the opportunity to work from home 1 day per week and 4 days in-office after the training period.**
**MAJOR RESPONSIBILITIES**
- Obtain approvals on all invoices and cheque requests.
- Record PO invoices, matching each invoice to a receipt recorded in system
- Record non-PO invoices to the appropriate GL account and department
- Select invoices for payment and print cheques/create EFT’s according to payment due dates
- Periodically verifying appropriate coding of PO’s to expense accounts/work orders
- Perform subledger to GL account reconciliations on a monthly basis
- Reconcile supplier statements with receipts and invoices recorded in AP, follow up on discrepancies
- Engage with purchasing departments to resolve purchase order discrepancies vs vendor invoices.
- Act as a liaison for vendors to reconcile any billing discrepancies.
- Able to process and enter 300-400 invoices per week (AP automations will require less manual intervention with implementation of MSD365 in Q4 2024).
- Assist with preparation and submission of accounts payable, purchasing, cash, and internal control annual audit evidence as requested by auditors
- Prepare and file GST/HST return at least every 2 months.
- Prepare weekly cash flow reports as needed.
- Quarterly clean-up of outstanding goods received not yet matched to an invoice
- Participate in ERP (MSD 365) implementation and automation with respect to Accounts Payable.
- Other duties as assigned.
**MINIMUM QUALIFICATIONS**
**TECHNICAL KNOWLEDGE/EXPERIENCE**
- Bachelor’s or Diploma in Accounting, Finance, or relevant field
- 1-5 years of accounting work experience (including internships or co-ops)
- Proficient with Microsoft Office Suite
- Experience in MSD365 is a strong asset
- Able to multi-task and prioritize work effectively, while being a clear communicator and critical thinker.
- High proficiency in organization, pattern recognition, and ability to independently follow a schedule
- Sound understanding of accounting and financial reporting principles and practices.
- Ability to handle confidential information in a discreet and professional manner.
- Possesses a strong attention to detail; does not overlook minor details
- Analytical mind with strong conceptual and problem-solving skills
- Ability to work independently and as part of a team
**BEHAVIOURAL**
- Decision Making: Utilizing effective process to make decisions.
- Teamwork: Working effectively with others.
- Analytical Skills: Strong analytical and problem-solving aptitude. Attention to detail.
- Interpersonal Skills: Effectively communicating, building rapport, and relating well to people
In accordance with the Accessibility for Ontarians with Disabilities Act, (AODA), StackTeck will provide accommodation, accessible formats, and communication supports for the recruitment process upon request.
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