Office Manager
3 weeks ago
Pro Watts is a boutique style multi disciplinary engineering firm. Since it was established in 2004 we have grown our client base serving multiple industries in Ontario and globally.
**The Role: Office Manager**
You’re looking for an opportunity to join a fast-growing team that makes an impact. We’re looking for a resourceful and energetic problem-solver to contribute to a great working environment for our Markham-based team.
**Description**:
**What You’ll Be Doing**
- Maintain the office at a professional, comfortable and healthy standard
- Coordinate and schedule meetings and appointments, take minutes of meeting
- Maintain a positive and efficient working environment
- Assisting with the recruitment process and new hire orientation
- HR support: Upkeeping employee documentation, assisting with performance reviews
- Manage and procure office supplies, equipment and inventory, always seeking best value
- Plan and coordinate office events, meetings and team outings
- Provide executive assistance to leadership as required, on ad hoc projects, calendar management and scheduling
- Assist in the preparation of operating budget and maintain inventory and budgetary controls,
- Assist with complex administrative tasks (i.e. provide invoicing and accounts reconciliation support, prepare accounts payable report )
- Assemble data and prepare periodic and special reports, manuals and correspondence,
- Social media support, uploading photos, creating content
- Prepare marketing material, organize and assist at trade shows
**Qualities**
- Entrepreneurial problem-solver - you take the initiative, think on your feet, and get things done
- Ultra-organized - you’re a strong planner with great attention to detail who juggles multiple priorities with ease
- Collaborative - you’re a team-player for whom no job is too small
- Motivated by impact and growth - you want to make a difference at scale
**Requirements**:
- Prior experience in office management,
- Understand the basics of accounting, bookkeeping experience.
- Strong written and verbal communication skills
- Interpersonal skills and ability to work well with different people across the organization
- Advanced Excel knowledge a must
**Bonus**
- Bachelor's degree preferred
- Prior working experience in Engineering/Consulting environment
- Working experience with accounting software. (i.e. Sage 50)
**Salary**: From $40,000.00 per year
Work Location: Hybrid remote in Markham, ON L3R 5G3
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