Store Administrator

2 days ago

Powell River, Canada Shoppers Drug Mart Pharmaprix Full time

**Lieu**:
7100 Alberni St, Unit 15, Powell River, Colombie-Britannique, V8A 5K9

Joignez-vous à un magasin qui appartient à des intérêts locaux et est exploité par eux afin d’aider à fournir des services dans le domaine de la santé, de la beauté et de la commodité dans votre collectivité et à placer le client au centre de tout ce que vous faites.

**Pourquoi ce role est-il important?**
**SUMMARY**:Administer all accounting, payroll, benefits, POS/MMS and financial requirements to support achieving store(s) objectives.

**DUTIES & RESPONSIBILITIES**:ACCOUNTS PAYABLE**:

- Verifies packing slips by matching them to the authorized invoice and verify that they are on the - Merchandise Receiving Log
- Identifies any discrepancies between invoice cost and purchase order amounts and alerts the buyer or Associate of any discrepancies
- Posts LITES central pay invoices
- Matches DSD invoices, inter-store transfers and RAD invoices to SDM weekly statement
- Generates store cheques for Associate’s signature and post entries to LITES

**ACCOUNTS RECEIVABLE**:

- Processes all charge sales daily, ensuring AR system totals match the total validated through the cash register
- Processes all receipts on account daily, ensuring AR system totals match the total validated through cash register receipts
- Reconcile Third Party sales against Prescription Sales report for each Third Party and follows up on all discrepancies
- Processes third party EFT receipts
- Posts weekly billings for off-line sales
- Processes and reconciles all adjustments to the A/R sub ledger
- Maintains and reviews updated detailed A/R aging report each period end
- Reviews manual claims reconciliation on a period basis
- Follows up on older outstanding balances

**SALES**:

- Reconciles details from the cash register on a daily basis. Determines whether cash overage or shortage occurred and investigates to determine cause of any daily shortage or overage
- Audits entries from register to ensure accuracy
- Reconciles Post Office Daily Summary to Canada Post deposits
- Ensures daily deposits appear in the bank account in a timely manner

**EXPENSES**:

- Audits allocation of expenses to ensure correct accounts are charged

**PAYROLL**:

- Reviews WFM Payroll Summary Report against the Payroll Preview in Ceridian after WFM payroll import occurs and advises the appropriate manager of any discrepancies
- Ensures payroll is processed every two weeks
- If required, processes employee advances
- Employee Benefit Administration: enrolls eligible employee in the program and ensure terminated employees are removed from the program. Provides program information to employees.
- Ensures that employee personal data is accurate in Ceridian and provide discrepancies to managers for changes in WFM
- Updates Cosmetic Commissions Database for Cosmetic Daily Sales Analysis: sales, hours and commission payment by Cosmetic employee
- Provides FSM with Cosmetic Commissions data to be entered in WFM
- Ensures T4s are requested and balanced before CRA deadline

**GENERAL**:

- Prepares SA Period End Binder with required documents, reviews and forwards to Associate
- Reviews period end cash reconciliation
- Completes the inventory day web forms, including the cutoff worksheet, and liaises with RAD
- Completes filing as required and organization of office set-up
- Complies with all health and safety regulations
- Ensures employee personnel file is maintained with all required documentation. If incomplete advises department manager of missing documentation
- Performs other internal audit controls as required
- Perform other duties as required

**FPO**Submits weekly financial process optimization (FPO) webforms to Central Office:

- Week 1 - Human Resources and Payroll
- Week 2 - Cash and expenses includes variance analysis of current period expenses vs. plan
- Week 3 - Inventory
- Week 4 - Accounts Receivable and Accounts Payable

**QUALIFICATIONS**:

- Proficiency in Microsoft Office
- Minimum of 2 years of experience in store bookkeeping

**WORKING CONDITIONS**:

- Ability to work flexible shifts which may include occasional evenings and weekends

**PHYSICAL REQUIREMENTS**:

- Ability to lift up to 20 pounds
- General office work
- The above statement reflects the general details considered necessary to describe the principal functions and duties as required for proper evaluation of the job and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.J2WSA

J2WRTL

**Pourquoi travailler dans une pharmacie Shoppers Drug Mart?**
Il y a un pharmacien-propriétaire affilié dans chaque pharmacie. Vous travaillerez donc avec un propriétaire d’entreprise locale tout en bénéficiant du soutien d’une marque nationale. Vous bénéficierez du Programme d’achat des employés, d’horaires souples et variés, d’une rémunération concurrentielle et de possibilités d’apprentissage en ligne par l’intermédiaire

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