Staffing Coordinator

3 weeks ago

Toronto, Canada COPERNICUS LODGE Full time

Copernicus Lodge is a not-for-profit, charitable and ethno-specific organization made possible through the efforts of the Polish Canadian community and the vision of Father Michael Smith, OMI. Located in the heart of the Roncesvalles community in west-end Toronto, we are a 228-bed Long Term Care home.

Job Summary:
We are seeking a detail-oriented **Staffing Coordinator** to join our team as a part of C**anada Summer Job 2024 program**. The Staffing Coordinator is a opportunity for students to master staffing and workforce planning skills for **8 weeks starting June 17, 2024.**

Staffing coordinator position is primarily responsible for conducting Time & Attendance processing for all positions including bi-weekly dynamic scheduling, bi-weekly payroll corrections, and the call-in process for all front-line and clerical employees in all departments. This position is required to maintain both manual and computerized schedules, conduct and keep detailed records and documentation of all time and attendance activities including day-to-day call-in procedures for all departments and classifications, scheduling and other human resources and payroll administration accountabilities as required by Human Resources.
- Create, approve, and post the bi-weekly dynamic schedules for all departments and all classifications in the Long Term Care Centre.
- Management and execution of Call-in procedures for all departments and all classifications for temporary unplanned absences.
- Manage all requests for planned absences except for Planned Leave of absence (Maternity/Parental, non-emergency medical, personal leaves).
- Create and maintain detailed documentation and records as required for all accountabilities in accordance with policies, collective agreement and related legislation
- Ensuring on-going communication (both written and verbal) with all key positions responsible for Time and Attendance and providing necessary tools and information i.e. Call-in Staff logs.
- Daily management, review and approval of our Time & Attendance system, both manual and computerized systems, for all employees.
- Conduct and manage the Call-in process and procedures for all classifications/positions
- Maintains accurate documentation and records for all matters handled

**Qualifications and requirements**:

- **Start date - June 17th, 2024**. Program lengths - 8 weeks. Total hours - 280.
- **Hours of Work - 30 hours/week (excluding 30 min unpaid lunch per day)**:

- Applicant must be a full-time student this past year and returning in September - College/University students who have completed at least 2 years of their program in Office Administration or Human Resources or relevant studies.
- Genuine interest to work with the elderly and a people-oriented mindset;
- Must be trustworthy, professional, caring and compassionate;
- Computer skills - MS Office and other software experience an asset (Dayforce, Workday);
- Customer and resident focused, patient, outgoing, and friendly personality;
- Takes initiative, strong communication skills, team player;
- Polish Speaking is an asset;
- Experience in sales, human resources or customer service is a plus
- Experience in unionized environment is an asset
- Familiarity with the Employment Standards Act is a strong asset
- **Submission of a 2-step TB test and Vulnerable Persons Police Check required for those over the age of 18 years.**

We thank all applicants for their interest in potential summer employment; however, only those to be interviewed will be contacted.

We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code, Copernicus Lodge will consider and provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection, and/or assessment process, please inform Copernicus Lodge of the nature of any accommodation(s) that you may require with respect to any materials or processes used to ensure your equal participation.

All information collected will be protected under applicable privacy requirements.

**Job Types**: Part-time, Fixed term contract, Seasonal
Contract length: 8 weeks

Pay: $19.50 per hour

Expected hours: 35 per week

Schedule:

- Evening shift
- Monday to Friday
- Morning shift

Ability to commute/relocate:

- Toronto, ON M6R 3A7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Have you been a full-time student this past year and do you plan to return to your school in September?

Work Location: In person

Expected start date: 2024-06-17

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