Enrolment Management Associate

4 weeks ago

Belleville, Canada Albert College Full time

**ALBERT COLLEGE**

**JOB DESCRIPTION**

**Title**: Enrolment Management Associate

**Reports to**: Director of Enrolment Management

**GOALS OF ENROLMENT**

To advance the vision of the school through enrolment and retention of students compatible with the mission and core values of Albert College.

**PRIMARY FUNCTION**

To work as part of a team to assist with recruitment and enrolment, from prior to initial inquiry through to registration and retention.

**SPECIFIC DUTIES/RESPONSIBILIITES/ACCOUNTABILITIES**

**Database Administration**
- Proficiency with database and statistics essential in organizing and analyzing enrolment information relating to enrolment management
- Develop and monitor statistical reports periodically to enhance recruitment strategies
- Collect prospective student data, ensure proper input into database
- Liaise regularly with the Advancement Office staff to ensure that parent and student information is integrated with the Raiser’s Edge database

**Administration**
- Field incoming telephone calls, referring inquiries to appropriate support services and resources as needed
- Effectively communicate information regarding admissibility to Albert College, the receipt of financial aid, scholarships, and other services
- Record inquiries in Education Edge database and follow-up
- Schedule and arrange appointments, tours and interviews for the Enrolment Office
- Administer, mark and tabulate admission tests
- Collaborate and maintain good working partnership with various agents
- Prepare and arrange paperwork for custodial papers
- Prepare and provide all documents required for new student visas
- Track all enrolment documentation for students in the Junior and Senior School
- Track Summer School registration, including student travel/logistics
- Support the Director of Enrolment Management in requests and communication between departments, faculty and staff and current students concerning their role in recruitment activities and events
- Assist with school opening in terms of planning, mailing, signage, and other tasks as required

**Recruiting and Open Houses (local day/boarding market)**
- Market Albert College by establishing relationships with prospective students, their parents and international educational advisors
- Assist with all elements of Spend A Days, open houses at Albert and other admission receptions such as venue booking, refreshments, faculty and student involvement, name tags, follow-up, generating invitations and mailings
- Attendance at various recruitment events and out of country educational fairs promoting Albert College
- Organize and plan all aspects of recruitment travel and receptions
- Issue Purchase Orders as needed and maintain accurate records relating to receptions and travel, etc.
- Assist with tracking registrations and follow up communication with event attendees as well as preparing and sending follow up letters for events and tracking responses and results

**Health & Safety**

Maintain and uphold all of the College’s Health and Safety Policies including but not limited to following safe work procedures, knowing and complying with all the laws and regulations, reporting any injury or illness immediately, reporting unsafe acts and conditions along with the overriding principle of taking reasonable precautions in the circumstances to protect themselves. This includes adherence to all policies related to the current pandemic.

**WORKING CONDITIONS**
- Work is partly desk and telephone oriented, which requires sitting for extended periods, but also involves standing at events, walking tours and travel between buildings
- Work is performed onsite unless otherwise scheduled for school purpose events
- Extended periods of keyboard and viewing of monitors
- Work involves evening and weekend events, plus Canadian and International travel
- There will be some lifting of packages and presentation equipment

**JOB SPECIFICATIONS**
- Superior organizational skills and ability to work within deadlines in a multi-task environment
- Work involves liaison with staff, students, alumni and parents
- The ability to travel on behalf of the school for recruitment and other school related events, work odd hours and some weekends as necessary
- Excellent communication and interpersonal skills for dealing with prospective families, current parents, students, faculty and all Albert constituencies
- Confident in delivering recruitment presentations in small and large group settings
- Adaptability and flexibility in order to deal with unexpected events and ability to balance several ongoing events
- Extensive computer knowledge of Education Edge database management, word processing (merging, etc), mail and general administrative skills gained through educational training
- Tact, diplomacy and ability to maintain confidentiality
- Must possess a valid driver’s license and valid passport

**Please note**: As is the nature of any position in an organization, each member of t

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