Assistant, Staffing

2 months ago


London, Canada St. Joseph's Health Care London Full time

The Assistant, Staffing and Team Support is responsible for the preparation of staff schedules including coordination of coverage for staff call-ins, vacation requests, etc. This role will also be responsible for entering all approved schedules into the Workbrain time and attendance system as well as provide reports to leadership related to staffing i.e. sick time, vacation balances, etc. This role will also provide secretarial support to the Radiation Safety Officer for St. Joseph's related business. This would include managing appointments, word processing and data base management for patient and radiation safety materials and review and policy development.

**Essential Qualifications**
- Ontario Secondary School Diploma or recognized equivalent in the Province of Ontario
- Completion of a community college certificate program in Medical Office Administration
- Knowledge of a Safety Culture in a Health Care Setting in compliance with the OHSA
- General knowledge of payroll processes and collective agreements
- Demonstrated computer experience with an intermediate level of knowledge in Microsoft Word and basic level knowledge of Excel, along with experience with Outlook
- Excellent organization and time management skills with the ability to prioritize workload in a busy clinical environment
- Strong interpersonal and communication skills both verbal and written
- Demonstrates a professional and positive attitude toward supporting internal/external customers
- Demonstrated ability to work effectively in a team environment with frequent interruptions and shared work area

**Preferred Qualifications**
- Proficiency in French would be an asset
- Previous experience preparing staffing schedules using collective agreements, ie OPSEU
- 2 years experience in Medical Office Administration or secretarial support.

**Teaching and Research**
- St Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St Joseph's you will be expected to engage in role related teaching and research activities in addition to any of your clinical duties

**Immunization Requirements**
- Provide documentation you have received two doses of the Covid-19 vaccine and a written commitment to follow any future Public Health recommendations and St. Joseph's Health Care London policies and processes related to Covid management in the workplace.
- Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox)
- Provide documentation of the Tuberculosis skin testing

**Posting date**:March 01, 2023
**Submission deadline**:March 07, 2023

**Michelle Robertson, Human Resources**
- Your interest in this opportunity is appreciated. _
- Only those under consideration will be contacted._



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