Law Firm Administrator

1 week ago

Toronto, Canada Book Erskine LLP Full time

BE Law’s lawyers have decades of experience representing clients in complex business and financial disputes, from investigations and pre-litigation steps through to trials and appeals. We provide strategic, practical advice focused on helping clients achieve their objectives.

BE Law’s commitment to excellence is not just a commitment to our clients, it extends to how we treat our lawyers and staff. We are dedicated to ensuring all members of our team get the training, mentoring and opportunities they need to succeed. We believe a supportive, inclusive workplace is central to excellence, not something to be sacrificed in pursuit of it.

We are interested in hearing from exceptional, enthusiastic and supportive legal professionals interested in joining a collaborative, inclusive and forward-thinking team. If you embody these qualities and are ready for a rewarding challenge, consider joining us at BE Law.

**Law Firm Administrator Responsibilities**

As a Law Firm Administrator, you will play a crucial role in managing the operations and administrative functions of our law firm. You will be responsible for overseeing the day-to-day operations, ensuring smooth functioning of the office, and supporting the firm's lawyers and staff. Your strong organizational skills and attention to detail will help maintain the efficiency and effectiveness of the law firm.

**Law Firm Administrator Responsibilities**:

- Prepare and manage the firm's budget, handle accounts payable and receivable, track expenses, and ensure compliance with financial regulations.
- Coordinate, monitor and improve key operating systems (internal policies, external policies, procedures, checklists, templates, examples, scripts, etc.) in direct and close consultation with the partners.
- Ensure the firm’s business systems and processes are fully documented and followed.
- Document and monitor the flow of work from client intake to billing and collection, as well as takes corrective action as needed to resolve workflow issues.
- Manage the financial system, including time-tracking, billing, trust account management, collections, bookkeeping, expense management and accounts payable.
- Establish and maintain organized filing systems for legal documents, correspondence, and administrative records. Ensure compliance with document retention and confidentiality policies.
- Stay updated with technology advancements and recommend, implement and maintain appropriate software and systems to support the firm's operations.
- Liaise with vendors, such as IT service providers, office suppliers and maintenance contractors, to ensure timely delivery of services and resolve any issues.
- Oversee and manage all aspects of the law firm's administrative functions, including office supplies, equipment, maintenance and security.
- Stay abreast of legal regulations and requirements relevant to the law firm's operations. Implement and monitor compliance measures to mitigate risks.

**Law Firm Administrator Required Skills**
- Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
- Excellent communication skills, both written and verbal, to effectively interact with internal and external stakeholders.
- Attention to detail and accuracy in all aspects of work, including financial management and data analysis.
- Proficiency in office productivity software, such as Microsoft Office Suite, and knowledge of legal practice management software. Experience using LEAP would be an asset.
- Ability to maintain confidentiality and handle sensitive information with integrity.
- Problem-solving and decision-making skills to address operational challenges and propose effective solutions.
- Strong leadership skills to manage a team and work collaboratively with lawyers and staff.
- Flexibility and adaptability to multitask, handle a fast-paced work environment, and respond to changing priorities.

**Required Qualifications**
- Bachelor's degree in business related field or comparable work experience.
- Previous experience (minimum 4-6 years) in law firm administration or a similar role in a legal environment.
- Knowledge of legal principles, procedures and terminology.
- Familiarity with financial management and accounting practices. Bookkeeping and account management (AR & AP) experience would be an asset.
- Strong understanding of technology systems and software relevant to law firm operations.
- Familiarity with legal ethics and professional responsibility guidelines.

Pay: From $80,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Law Firm Administration: 4 years (preferred)
- Administrative: 4 years (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

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