Purchasing Administrator

3 months ago

Barrie, Canada Wolf Steel Ltd. Full time

Napoleon leads the way with innovative engineering, advanced manufacturing techniques, unsurpassed customer service and remarkable product quality. Our award-winning products offer a best-in-class experience for all customers’ home comfort needs. While we are proudly Canadian, Napoleon is also fortunate to operate on a world-side scale.

The warmth and experience that a Napoleon product brings to the homes of our customers transcends borders, language, and cultures to enhance everyday living across the globe. Throughout North America, Europe, South America and Asia, Napoleon creates memorable moments through our stunning designs and innovative technologies.

**Purchasing Administrator**

Reporting to the Purchasing Manager, the Purchasing Administrator is the first point of contact for all Procurement inquiries. Assist and support the purchasing department functions. Support in the maintenance of information in Dynamics365 to support production schedules and maintain service level with internal stakeholders.

**Key Responsibilities and Accountabilities**:

- Set up New Purchased Production Parts and Service Parts in D365 based on New Part Kick Off form; enter standard cost and planning info. Communicate completion of set-up to internal stakeholders; commodity managers, accounting, material planners, etc.
- Maintain part default information on Released Production Parts on an ongoing basis; trade agreement updates. Update and maintain monthly costing changes spreadsheet for finance.
- Set-up New Vendors and maintain vendor information in Dynamics365
- Request quote from China; set-up and maintain purchasing information for all Grill Service Parts. Ensure that D365 is updated accordingly
- Set-up parts for intercompany purchasing - between WOLF (20CA) and WUSA (30US)
- Create, issue, confirm and receive purchase orders for invoices through DOOAP financial system. Communicate to Accounts Payable when completed
- Validate and process all invoices through DOOAP financial system; request for purchase requisition to be completed from appropriate department.
- Purchase Order processing, including vendor confirmations, updating D365 with delivery info.
- Contact vendors; follow-up on RFI/RFQ, obtain purchase order status update, resolve any receiving or invoicing issues
- Complete special projects as assigned. Provide back up support for MRO Assistant & Buyer
- Set-up and maintain Vendor Contract Management System; notify Purchasing Manager/ Director of Procurement of upcoming contract expirations

**Education and Experience**:

- Minimum grade 12. College diploma (i.e. Business Administration)
- 1 - 3 years relevant experience required. Experience in a manufacturing environment is preferred. Buying experience is considered an asset.
- Business Administration, enrolled in SCMP considered an asset
- Computer literate with MS Office. Intermediate Excel skills are required. Experience with MRP or ERP system is preferred.
- Analytical, critical thinking skills, investigative skills, excellent written and verbal communication skills, organizational skills, problems solver, able to work under pressure, self-discipline, work with little supervision, team player, and multi-task. Time management skills are key.

**Ignite your Career,** Some of our competitive benefits include:

- Competitive Compensation / Wages
- Medical, dental, and vision insurance
- Retirement Savings Plan (RRSP/DPSP)
- Tuition reimbursement
- Life insurance and disability coverage
- Associate Purchase Programs, Product Discounts, In-house Sales
- Appreciation Events, Raffles, Draws, Fundraising, BBQ’s, Competitions
- Napoleon Cares - Associates helping Associates
- Employee Assistance Plan
- Napoleon Recognition Program
- GOevisits, virtual doctor visits
- And more

The Napoleon Group of Companies is committed to fair and accessible employment practices that attract and retain Associates with disabilities. This includes providing accessibility across all stages of the employment cycle. Accommodation is available upon request.

**Behaviors**: Preferred
- Enthusiastic: Shows intense and eager enjoyment and interest
- Dedicated: Devoted to a task or purpose with loyalty or integrity
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

**Motivations**: Preferred
- Job Security: Inspired to perform well by the knowledge that your job is safe
- Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
- Self-Starter: Inspired to perform without outside help

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