Fleet Services Supervisor

2 weeks ago

Simcoe, Canada Norfolk County Full time

**Basic Function**:
Reporting to the General Manager, Operations the incumbent will:

- Provide direct supervision of staff activities associated with maintenance/repairs, procurement, disbursing and inventory of parts/materials, training relative to the operation of various vehicles and equipment and ensure compliance with legislated requirements.
- Coordinate the scheduling of all vehicles and equipment for preventative maintenance service and/ or repairs and supervise related activities.
- Commission and decommission new and used vehicles and equipment to all inter-departmental fleet users.

**Position Description**:

- Assists with hiring and orientation of new employees
- Organizes and schedules work assignments and assigns crews and equipment accordingly
- Supervises according to the County’s personnel policies and the terms of collective agreement
- Develop, implement, monitor and maintain of appropriate policies and procedures that support the effective operation of the department
- Asset Management (selection, procurement, use, care and lifecycle analysis of vehicle and equipment assets)
- Ensure all works are undertaken and constructed to an appropriate standard and in compliance with applicable legislative and regulated requirements.
- Establish and maintain short and long-term effective programs for assessing the effectiveness and security of fleet, proactively developing alternative options for consideration and action, including research of new developments in the industry.
- Prepare and develop the Department budget, implement approved works and monitor status throughout the year, taking appropriate actions to ensure adherence to the approved budget or seeking required budget adjustments. Meeting with County departments to ensure needs met.
- Develop and review energy management programs related to vehicle fuel as legislated.
- Administer, manage, and maintain County 2-way radio system as used for fleet equipment
- Administer, manage and maintain County fleet GPS system
- Ensure compliance with Highway Traffic Act legislation a. Commercial Vehicle Operator Registration (CVOR) i. Recognized Authority and Signing Authority ii. Authorized Requester Information System (ARIS) iii. Carrier, driver, vehicles, plates b. Safety inspections
- Responsible for maintaining current certification for shop
- Establish and maintain short and long-term programs for assessing the effectiveness and security of the fleet, proactively developing alternative options for consideration and action.
- Ensures a computerized record management system is in place, updated as new vehicles and equipment are acquired/disposed and maintained (Pearl) to track all maintenance on the fleet, such that documentation is readily retrievable.
- Oversee all the fleet user departments' equipment preventative maintenance programs (i.e. Ambulance, Fire, Operations, Environmental Infrastructure Services) and ensure vehicle files are kept current for audit purposes as required by the governing bodies such as Ministry of Transportation and Ministry of Health.
- Ensures vehicle/equipment specifications to ensure user departments' vehicle/equipment needs are met
- Oversee the maintenance and repair of all County fuel depots and ensure Liquid Fuel Handling Codes are adhered to
- Assist with budget preparation. Monitor status throughout the year, taking appropriate actions to ensure adherence to the approved budget
- To prepare and present written or verbal reports, policies, and procedures and/or recommendations to General Managers, Directors, staff, Council and external agencies and the public as required.
- To assist with the development, coordination, and facilitation of training programs for core functions of Fleet Services staff as required
- Establish and maintain relationships with counterparts in other Municipal governments, and ensure cooperative relationships with Staff, other levels of government and agencies
- Ensures and maintain appropriate policies and procedures that assist staff to safely complete all assigned work
- Ensures corporate goals and objectives are always in consideration and achieved by staff and contractors
- Represent the County, Department and/or Division at relevant meetings and trade shows as required
- Perform other duties as assigned

**Requirements**:
**Knowledge and Experience**:

- Completion of a diploma in Fleet/Heavy Equipment Management, Business Administration, Automotive Technology or a related field
- Must possess an Automotive Service Technician ("310S") Certificate, and/or a Truck and Coach Technician ("310T") Certificate
- Heavy Equipment Technician Certificate(“421T”) an asset
- Emergency Vehicle Technician Certificate an asset
- Membership in the Fleet Management Association (NAFA) with a Certified Automotive Fleet Management designation an asset
- Must be familiar with, and have experience managing a Commercial Vehicle Operators Registration (CVOR) fleet of vehicles
- Fuel Site Operator

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