Vp Operations

**Responsibilities**:

- Responsible for the day-to-day facility management of the KWESST Office located at 155 Terence Matthews Crescent, including, but not limited to:

- Ensure adequate office and cleaning supplies at all times;
*
- Manage office cleaners and cleanliness at the office;
- Manage facility issues (leakage, power-outage, etc.) in a timely manner with landlord/contractors;
- Support the company designated security officer through responsibility for the physical site alarm security and fob management;
- Assist with provincial COVID-19 and other health and safety compliance.
- Act as the Receptionist, greet visitors and ensure proper sign-in at reception;
- Act as the Company Procurement Point of Contact. Procure supplies, parts, components, and other hardware/material as authorized be VP Operations and/or the CFO;
- Manage purchase requisitions and verify shipments for goods received at the office, based on processes established by Finance
- As directed by CFO:

- Prepare Invoices

*
- Prepare claims
- Manage accounts payable and receivables
- Bank and VISA reconciliation
- As and when requested produce Records of Decision/Meeting Minutes for designated meetings;
- Receive and distribute comp-any mail;
- Manage and organize company shared drives and FTP (SharePoint) sites;
- Manage FedEx, UPS, and any other shipping accounts;
- Manage Bell accounts;
- On a daily basis, scan relevant tender websites and web portals for prospective opportunities. Produce a daily search synopsis;
- Coordinate internal business lunches upon request;
- Assist with certain Finance related tasks as requested;
- Weekly timecard administration; and
- Assist with any other administrative tasks/projects as required

**Salary**: From $45,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Kanata, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Office Administration: 1 year (preferred)

Work Location: One location

Application deadline: 2023-02-18
Expected start date: 2023-03-03