Electronic Disclosure Clerk

**Delta Police Department**:
**Electronic Disclosure Clerk**:
Delta Police Department - Civilian
Delta, British Columbia, Canada

**Department**:DPD Departmental Support Services - Court Services
**Employment Group**: CUPE Local 454
**Job ID**:CE24-30
**Hours of Work**: 35 hrs
**Pay Rates**: $34.30 - $40.34 (2024 rates)

**Nature and Scope of Work**

**Illustrative Examples of Work**
- Assembles, organizes and consolidates electronic disclosure packages compiled of documents to support criminal charges submitted to Crown Counsel by Court Liaison, including all relevant physical documents, photos, notes, audio and video recordings, spreadsheets, maps and diagrams.
- Ensures that all material deemed disclosable by the file coordinator is organized in a logical and comprehensible format that complies with established protocols and MOUs between Police and Crown Counsel; and includes utilization of naming conventions.
- Reviews case documentation to identify outstanding, incomplete or inconsistent information; ensures information vetting is in accordance to laws, statues, policies and MOUs between Police and Crown Counsel is applied to disclosure when applicable; returns packages to originator or makes routine corrections as appropriate; and triages formal requests for disclosure to ensure all relevant documents and reports are received for package compilation.
- Updates and maintains procedures and protocols for the digitization of information in the utilized systems; modifies and maintains processes for document scanning, system entry, organization, retrieval and related tasks; prepares, edits and converts digital, audio and video files to acceptable formats.
- In consultation with a superior, develops business processes and data management solutions to support effective investigative document management and organization for the retrieval of the data and documentation when required for package preparation.
- Performs related work as required.

**Required Knowledge, Abilities and Skills**
- Considerable knowledge of the requirements and capabilities of the data systems in relation to the work performed.
- Considerable knowledge of the rules, regulations, policies and procedures applicable to the assembly, organization and consolidation of electronic disclosure packages pertaining to criminal investigations.
- Sound knowledge of the methods, practices and procedures used in the work and of techniques pertaining to retrieving, manipulation and retrieval of data and documentation.
- Sound knowledge of English grammar and spelling and of police terminology used in the work.
- Sound knowledge of methods and techniques applied in conducting quality assurance audits.
- Sound knowledge of the software, databases and police data systems used in the work.
- Working knowledge of investigative techniques and methods in relation to the work performed.
- Ability to update and maintain work procedures and protocols, develop and modify business rules and processes.
- Ability to ensure disclosure packages are in compliance with establish protocols.
- Ability to organize and assemble electronic disclosure packages in a comprehensible format.
- Ability to ensure that disclosure packages are in compliance with established protocols.
- Ability to identify key information and data anomalies and to make corrections as appropriate.
- Ability to establish and maintain effective working relationships with a variety of internal and external contacts.
- Ability to communicate effectively orally and in writing.
- Ability to work with mínimal supervision.
- Ability to operate equipment used in the work.

**Desirable Training and Experience**
Completion of Grade 12 supplemented by courses related to the work including electronic disclosure training, plus considerable related records management experience; or an equivalent combination of training and experience.

**Supplementary Training**:

- Electronic Disclosure Training
- Adobe Acrobat Professional
- PRIME BC

**Required Licences, Certificates and Registrations**
Security Clearance.

**In addition to a competitive salary, the Delta Police Department offers a comprehensive Benefit package, including Extended Health, Dental, Life Insurance, and Municipal Pension Plan contribution.**

**In order to be eligible for employment with the Delta Police Department, you must be either a Canadian Citizen or Permanent Resident, and be at least 18 years of age.**

Education : Other trades certificate or diploma
Experience : Experience an asset