Executive Assistant to The President

3 weeks ago

Vaughan, Canada Seven Developments Inc. Full time

Job brief

We are looking for an Executive Assistant to perform a variety of administrative tasks and also provide a bookkeeping/accounting role to be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support.

**Responsibilities**:

- Act as the point of contact for the principal
- Manage information flow in a timely and accurate manner
- Manage executive calendar and set up meetings
- Prepare monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Review and reconcile business bank accounts and credit card accounts.
- Review and pay invoices.
- Send invoices.
- Run payroll and make payroll tax payments.
- Evaluate your profit and loss statement.
- Pay estimated taxes.
- Submit quarterly payroll reports and payments.
- Run and Pay HST sales tax.
- File any necessary CRA forms.
- Create year-end financial reports.
- Gather the necessary information to provide Accountant for filing taxes.
- Update bookkeeping software.

Requirements and skills
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Excellent Quickbooks knowledge
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- PA diploma or certification

PREFERRED REQUIREMENTS
- Excellent listening and verbal communication skills
- Attention to detail and organizational skills is a strong requirement
- Strong computer (MS Office) and data entry skills
- Demonstrate ability to balance multiple priorities
- Demonstrate interest in and commitment to continuous learning

ABOUT US

Seven Developments is a development company for new development and residential building projects. The principal of Seven Developments has over 30 years of experience in the industry and is currently operating and managing many different corporate entities within the industry.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$95,000.00 per year

**Job Types**: Full-time, Part-time
Part-time hours: 20-30 per week

**Salary**: $45,000.00-$90,000.00 per year

**Benefits**:

- Dental care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vaughan, ON L4H 0P8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

Application deadline: 2023-08-30

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