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Accounts Payable Clerk
1 week ago
**Position Purpose**: Reporting to the Finance Manager, the Accounts Payable (AP) Clerk is responsible for the accurate and timely processing of financial matters, computer data entry and paperwork as a supporting role within the accounting department. Responsible for large volume expense processing, ensuring adherence to expense policies, detecting inconsistencies and completing payments. This position requires attention to detail, concern for quality and accuracy and the ability to work in a fast-paced work environment.
**Job Results and Responsibilities**:
- Perform accounts payable data entry and processing functions and reconciliations.
- Process a high volume of cheques on a daily basis.
- Prepare & post vouchers for third party invoices.
- Contact third party vendors when there are discrepancies.
- Posting and reconciling purchase orders and statement of accounts
- Create and distribute cheque runs or EFT payments
- Communicate discrepancies and/or issues to relevant departments and managers
- Ensure all transactions are authorized as appropriate per company policies
- Distribution, filing and mailing of cheques
- Assist with creating and modifying supplier accounts.
- Matching, batching, coding and entering invoices
- Entering, posting and reconciling batches
- Researching and resolving accounts payable or accounts receivable issues with customers or vendors
- Updating and reconciling sub-ledger to the general ledger
- Assist with budgets, analysis and data processing
- Provide confidential administrative support, scheduling, coordinating and meetings.
- Contribute to developing efficient processes for smooth running of finance functions.
- Assist with calendar & fiscal year end activities as directed
- Assist external auditors, as necessary, during their visits.
- Research, assess information, and write briefing notes/summaries on a variety of topics.
- Maintain up to date electronic filing of process documentation.
- Carry out other duties and special non-routine assignments as assigned.
**Requirements**:
- High school diploma plus other related academic training or education
- Minimum 1 year working experience in bookkeeping
- Demonstrated knowledge of accounting processes and procedures
- Computer literacy with accounting software
- High degree of professionalism, honesty and confidentiality
- Valid BC Class 5 Driver’s license.
**Hours of Work**
Regular office hours are from 8:00am. to 4:00pm for 7 hours per day. Your regular hours of work will be from 8:00am - 4:00pm. Monday to Friday and it is expected that all work will be completed within your regular working hours, however, you may be required from time to time to work outside your normal hours of work and flex time accordingly.
**Working Conditions**
- Ability to attend meetings and conduct presentations.
- Manual dexterity required to use desktop computer and peripherals.
- Sitting and using a computer for extended periods of time.
Closing Date: 8-May-2024
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