Medical Secretary Ii
6 months ago
**Schedule**
Monday - Friday 8:30 am - 4:30 pm
**Education Level**
College Diploma
**Career Level**
Experienced (Non-Manager)
Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.
**JD #**:
JD0009
**Pay Grade**:
5
**Title**:
Medical Secretary II (Nephrology)
**Unit/Project Description**:
About Us
The Department of Pediatrics at McMaster University and McMaster Children’s Hospital is home to over 200 pediatricians, scientists, teachers, and
learners whose collective mission is to improve the wellbeing of children and their families - both locally, and around the world. We are proud to
represent faculty who hold Canada Research Chairs, are members of the Order of Canada, and are national award-winning teachers. Our members
leverage their voices as child health leaders to support our communities and advocate for change so that all children, regardless of health status,
can experience a fulfilling life. Our administrators are valued team members and are critical to the success and impact of our work.
How We Work:
We invite you to find out more about us here:
A Medical Secretary is required to provide secretarial and administrative support in the Department of Pediatrics. The successful incumbent will
coordinate with another support staff within a clinical division - nephrology - while also supporting a non-clincial faculty member to administer
general office, accounting and program procedures within a fast-paced, academic clinical and research environments. While this position is full time,
you will split your day/week in half in order to support the two teams at the McMaster Children’s Hospital site.
In this role, you will support both clinical and academic/research activities, including liaising daily with families, the clinic and multi-disciplinary
teams, along with various learners (undergrad to graduate) and research staff. You will provide direct support to multiple faculty - both clincial and
financial aspects including processing expenses. This position will also have some responsibility for monitoring, reconciling, and preparing financial
reports. You will be responsible for maintenance of the various activity tracking databases required by the department of pediatrics and Faculty of
Health Sciences (CV’s, education hours, merit spreadsheet etc.)
To be successful in this position, you must have strong organizational, interpersonaland communication skills; experience supporting multiple
individuals and an excellent attention to detail.
**Job Summary**:
The Medical Secretary (II) is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting.
**Key Purpose & Functions**:
- Prepare, coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and medical staff rounds.
- Write a variety of documents including correspondence, reports and meeting minutes.
- Schedule patient medical appointments and procedures.
- Coordinate calendars, arrange meetings, book rooms and make travel arrangements.
- Resolve scheduling and calendar issues, complaints, and conflicts.
- Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts.
- Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Process and reconcile clinical and third party service billings.
- Interact with patients and their family members who may be experiencing emotional or difficult situations.
- Ensure patients understand all instructions given to them for tests and medical procedures.
- Gather and compile information required for a variety of grant submissions and reports.
- Conduct database, literature and web searches to locate and retrieve documents and articles.
- Prepare and book exam rooms ensure all materials are stocked, stored, and organized accordingly.
- Set up and maintain filing systems, both electronic and hard copy.
- Update and maintain information in a variety of databases.
- Update and maintain confidential files and records. Handle sensitive material in accordance with established policies and procedures.
- File, retrieve, and purge files.
- Monitor and order office supplies.
- Attend meetings and take minutes.
- Assemble, collate, and disseminate mailings.
- Open and distribute incoming mail and faxes, and arrange courier shipments.
- Remain current with relevant medical terminology.
**Requirements**:
- 2 year Community College diploma in Medical Office Administration or related field. Requires 3 years of relevant exp
-
Medical Secretary
3 weeks ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 66639 **Location** - Hamilton General Hospital**Open Date** - 12/06/2024 **Job Type** - Continuing **Close Date** - 12/26/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Surgery **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72...
-
Medical Secretary
6 days ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II) **Job ID** - 66791 **Location** - Juravinski Hospital **Open Date** - 12/18/2024 **Job Type** - Continuing **Close Date** - 12/31/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Medicine **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72...
-
Medical Secretary
4 weeks ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 66473 **Location** - Hamilton General Hospital**Open Date** - 11/27/2024 **Job Type** - Continuing **Close Date** - 12/30/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Surgery **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72...
-
Medical Secretary
3 weeks ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 66565 **Location** - St. Joseph's Hospital**Open Date** - 12/02/2024 **Job Type** - Limited Term (>12 months) **Close Date** - 12/08/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Surgery **Salary Grade/Band** - Grade 5 **Salary...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** Monday to Friday; 8:30 am to 4:30 pm **Education Level** 2 year Community College diploma in Medical Office Administration or relevant field. **Career Level** Requires 3 years of relevant experience. **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: - For Department use only._ The...
-
Medical Secretary
18 hours ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - Medical Secretary (II) **Job ID** - 66755 **Location** - HSC- Central Campus **Open Date** - 12/23/2024 **Job Type** - Continuing **Close Date** - 01/19/2025 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Obs & Gyn **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** 35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: The Department of Surgery is seeking a **Medical Secretary II** to...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** 14 hours per week, 7 hours each day, Monday and Wednesday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years relevant experience < **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: - For Department use only._ The Department of Surgery is...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** 28 hours per week, 7 hours per day, Monday, Tuesday, Thursday and Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: The Department of Surgery is seeking a...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** 35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement,...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** 21 hours per week; Monday, Tuesday and Wednesday (8:30 a.m. to 4:30 p.m.) - flexibility for change to scheduled days upon request (except Tuesday - mandatory in office for clinic) **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** 35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement,...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** 35 hours per week, 7 hours per day. Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience < **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: The Department of Surgery is seeking a **Medical Secretary II** to...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** 35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: A Medical Secretary II is required to provide administrative and...
-
Medical Secretary
2 months ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 65865 **Location** - St. Joseph's Hospital**Open Date** - 10/23/2024 **Job Type** - Continuing **Close Date** - 11/10/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Medicine **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72 -...
-
Medical Secretary
7 months ago
Hamilton, Canada McMaster University Full time**Schedule** Monday - Friday 8:30 am - 4:30 pm **Education Level** College Diploma in a related field of study **Career Level** Experienced (non-manager) **JD #**: JD0009 **Pay Grade**: 5 **Title**: Medical Secretary II (Nephrology_ **Unit/Project Description**: About Us The Department of Pediatrics at McMaster University and McMaster Children’s...
-
Medical Secretary
2 months ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 65916 **Location** - St. Joseph's Hospital**Open Date** - 10/25/2024 **Job Type** - Limited Term (>12 months) **Close Date** - 11/02/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Medicine **Salary Grade/Band** - Grade 5 **Salary...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** Monday - Friday, 8:30AM -4:30PM 35 Hours Per Week **Education Level** 2 year Community College diploma in Medical Office Administration or related field. **Career Level** 3 years of relevant experience. **Job Description Number** JD0009 The **Department of Surgery** is seeking a **Medical Secretary II** to support two **Burn Surgeons at...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** 7 hours per day, 8:30am to 4:30pm; Tuesday and Friday required and preference of either Wednesday or Thursday, (2 half days or 1 full day) **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project...
-
Medical Secretary
7 months ago
Hamilton, Canada McMaster University Full time**Schedule** 35 hours per week, Monday to Friday, 7 hours per day, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience < **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: McMaster University's Department of Surgery seeks a skilled...