Event Planner/executive Adminstrator

2 months ago


Scarborough, Canada COPACHPTA Full time

_COPA & CHPTA CONNECTS, EMPOWERS and CELEBRATES_ our members by providing a host of business support resources, cost-saving programs and networking opportunities.

The Canadian Office Products Association (COPA) has been a proud membership community for the nation’s resellers and manufacturers of office products for over 80 years. Our focus is to help our members evolve by streamlining their operations, removing their barriers to growth and fostering the sharing of ideas to the benefit of everyone. Expertise, buying power, education and synergy are the cornerstones of our Association.

The Canadian Home Products Trade Association (CHPTA) has been an industry voice since 1968. The Association continues to serve and represent manufacturers, brand owners and sales agents working within the Canadian home products industry, but also looks to offer value to other sectors of the industry including retailers, dealers, distributors, builders, suppliers, tradespeople and end consumers.
- Key Responsibilities_

As our Event Planner & Executive Administrator, you must have strong leadership skills to oversee all day-to-day aspects of both Associations and be the person who can work with all departments to ensure all tasks are on track.
- Planning and executing, including budgeting and closings, for all events. These include Golf Tournaments, Trade Shows, Awards Presentations, Conferences, Education Seminars, Board Meetings, etc.
- Oversee and participate in all Committees to drive social and professional events and drive sponsorships.
- Conduct venue location research and contract negotiations, and build relationships with suppliers.
- Provide administrative assistance to the President.
- Maintain Office services by organizing Office operations and procedures.
- Preparation for all Board meetings, active involvement in Board meetings, ability to present at Meetings if required. Prepare Minutes and follow up.
- Oversee website updates and changes, job board, social network posts.
- Cloud-based database management. Must be able to learn our system and grow the database. This is key
- Work closely with Bookkeeper to ensure all financials are up to date and reported accordingly (budgeting, reconciliations, and forecasting).
- Review monthly finances, revenue, balancing out all sales and expenses, reporting results to President.
- Qualifications _
- Post secondary education, preferably in Event Planning and/or Administration
- Ability to communicate in French an asset
- Minimum 3 years working experience in both Event Planning and Administration
- Class G Driver’s license with own car (mileage re-imbursed). Must be able to travel (USA & Canada) and travel onsite to events in the GTA, sometimes after regular business hours
- Excellent Microsoft Word & Excel Skills
- Strong time management skills to effectively plan and prioritize multiple events simultaneously
- Excellent hospitality and customer service skills to provide a positive experience for clients and guests
- Understanding of restaurant operations for coordinating food and beverage services during events
- Exceptional organizational abilities to manage details, budgets, and timelines
- Ability to upsell additional services or upgrades to clients
- Demonstrated leadership skills
- Handle any issues or emergencies that may arise during events
- Punctual & detail oriented

If you are a detail-oriented individual with excellent organizational skills and a passion for creating memorable events, we would love to hear from you.

**Job Types**: Full-time, Part-time

Pay: $28.00-$30.00 per hour

Expected hours: 20 - 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Are you able to work evenings and weekends and travel out of town on occasion?

**Education**:

- DCS / DEC (required)

**Experience**:

- Event Planning: 3 years (required)
- Administrative/Executive Support: 3 years (required)

**Language**:

- French (preferred)

Work Location: In person

Application deadline: 2024-09-27


  • Events Coordinator

    5 months ago


    Scarborough, Canada Floga Estiatorio and Event Space Full time

    Reporting to the Senior Event Coordinator and the Director of Operations, the Event Coordinator's responsibilities and essential job functions include but are not limited to the following: **Event Management** - Direct management of events in Floga to ensure enforcement of service standards and protocols. - Ensuring all details are followed on event order...

  • Event Coordinator

    2 months ago


    Scarborough, Canada Floga Estiatorio and Event Space Full time

    **Job description** Reporting to the Senior Event Coordinator and the Director of Operations, the Event Coordinator's responsibilities and essential job functions include but are not limited to the following: **Event Management** - Direct management of events in Floga to ensure enforcement of service standards and protocols. - Ensuring all details are...


  • Scarborough, Canada Floga Estiatorio and Event Space Full time

    Reporting to the Events Manager, the Assistant Event Coordinator’s responsibilities and essential job functions include but are not limited to the following: **Event Management** - Direct management of events in Floga to ensure enforcement of service standards and protocols. - Ensuring all details are followed on event order before, during and after...


  • Scarborough, Canada Floga Estiatorio and Event Space Full time

    Reporting to the Events Manager, the Assistant Event Coordinator’s responsibilities and essential job functions include but are not limited to the following: **Event Management** - Direct management of events in Floga to ensure enforcement of service standards and protocols. - Ensuring all details are followed on event order before, during and after...

  • Event Planner

    5 days ago


    Scarborough, Canada EPIC PLANET FUN Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months - **Tasks**: - Recruit, hire and supervise staff and/or volunteers - Develop sponsorship, partnership or fundraising programs - Solicit event donors - Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical...

  • Master Planner

    5 months ago


    Scarborough, Canada Gentell Full time

    Gentell is one of the largest vertically-integrated wound care companies in the world. We provide efficient, affordable, patient-specific wound treatments to patients in nursing homes, hospices, hospitals, and other settings. We employ clinical specialists throughout the United States and Canada to assist with treatment recommendations and provide education...


  • Scarborough, Canada TOTAL Transportation Solutions Inc. Full time

    Must have min 3 years trucking industry or moving industry experience working in Operations. TOTAL Transportation Solutions has been in business since 1994. We are a specialized transportation company providing scheduled and non-scheduled services within Canada and to/from the USA. We provide our customers with a complete transport and final mile, inside...

  • Maintenance Planner

    5 months ago


    Scarborough, Canada Tradition Fine Foods Full time

    This position requires an individual that provides a safe operating environment by planning installation, maintenance and repair of machines, tools, equipment, utility systems, facility, etc. This position will work with the Maintenance Management in developing, implementing and recording the scheduled maintenance programs, preventive maintenance plan,...

  • Repair Planner

    5 days ago


    Scarborough, Canada Assured Automotive Full time

    The Repair Planner’s primary responsibility and accountability includes providing an exceptional and successful customer experience while consistently completing accurate collision appraisals of the repair plan for insurance and customer vehicles. The Repair Planner plays a pivotal role in the success of the customer experience by ensuring each appraisal...

  • Event Coordinator

    5 months ago


    Scarborough, Canada Corbin Catering & Foods Full time

    Corbin Catering & Foods is a premier catering company with over 20 years of experience delivering exceptional culinary experiences of all sizes. Our team has a passion for creativity and a commitment to quality that is behind every menu that we build. Whether it's an intimate gathering or a grand celebration, we pride ourselves on our impeccable service and...


  • Scarborough, Canada TOTAL Transportation Solutions Inc. Full time

    TOTAL Transportation Solutions has been in business since 1994. We are a specialized transportation company providing scheduled and non-scheduled services within Canada and to/from the USA. We provide our customers with a complete transport and final mile, inside pick-up and delivery service. This includes providing blanket wrap movement on a fleet equipped...

  • Maintenance Planner

    5 days ago


    Scarborough, Canada Cascades Full time

    **Welcome home!** At Cascades, **Sustainable Development** means **Respecting the True Nature** of our 10,000 talents. We put you first: - Group insurance & retirement plan with company contributions - Profit sharing plan (not once, but twice a year!) - Employee assistance program - Extraflex benefits program (wellness & lifestyle reimbursement program) -...

  • Events Coordinator

    3 months ago


    Scarborough, Canada Arkilos Consulting Full time

    Company Overview: Nestled in the vibrant city of Toronto, our client is an innovative and health-conscious organization is a leader in the natural wellness industry. They are known for its dedication to quality and excellence, this company is a dynamic and fast-paced environment where cutting-edge ideas meet a deep commitment to supporting health and...

  • Events Coordinator

    3 months ago


    Scarborough, Canada Centennial College Student Association Inc Full time

    **Job title**:_Events Coordinator_ **Reports to**: _Manager, Events and Clubs _ **Supervises**: _Part Time Engagement Team_ **Job purpose** The Events Coordinator works with a team of professional staff that support the student leadership and goals of the organization. The Events Coordinator is responsible for planning, developing and executing special...

  • Event Coordinator

    5 months ago


    Scarborough, Canada Heritage Skills Development Center Full time

    This individual will provide leadership in the planning, coordination, marketing, communication and the evaluation processes of our upcoming events **Responsibilities**: - Organize facilities and manage all event’s logístical details (virtual and in in-person events) - Create the festival fundraising goals and participate in soliciting funds to meet...

  • Catering Event Manager

    3 months ago


    Scarborough, Canada Corbin Catering & Foods Full time

    Corbin Catering & Foods is a premier catering company with over 20 years of experience delivering exceptional culinary experiences of all sizes. Our team has a passion for creativity and a commitment to quality that is behind every menu that we build. Whether it's an intimate gathering or a grand celebration, we pride ourselves on our impeccable service and...

  • Event Coordinator

    5 months ago


    Scarborough, Canada Michaels of Canada, ULC. Full time

    Store - TOR-SCARBOROUGH, ON Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they’re looking for. Ensure all customers receive a fast and friendly...


  • Scarborough, Canada FAM Full time

    Responsibilities: - Plan, organize, and execute events from start to finish - Coordinate with vendors, suppliers, and venues to ensure smooth event operations - Market events to target audience through various channels - Communicate event details and updates to attendees and stakeholders - Negotiate contracts and agreements with vendors and suppliers -...


  • Scarborough, Canada Scarborough Health Network Full time

    Job Number: JR101541 Job Title: Donor Events and Recognition Officer -SHN Foundation Department: TSHF MG - Stewardship Admin Job Category: Foundation Hospital Location: General Site **Job Type**: Temporary (Fixed Term), Full time Contract Duration: 14 months Number of Positions: 1 Hours: Days Scarborough Health Network is a leading community...

  • Executive Assistant

    5 months ago


    Scarborough, Canada Momiji Full time

    **Momiji Health Care Society** is a non-profit organization dedicated to enhancing the independence, health, and quality of life of senior citizens, primarily of Japanese-Canadian descent. Our team is passionate about meeting the needs of our senior citizens and is committed to working collaboratively and openly with a results-oriented approach. We are...