Accounting Assistant C

2 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Summary:
Under the direction of the Financial Officer, the Financial Administrator of the Faculty of Dental Medicine and Oral Health Sciences provides administrative and fund management support for all funds. As an integral member of the Faculty’s Financial Services Team (FST), the Financial Administrator will regularly monitor and report on the financial activity in all funds and ensure compliance to all internal and external policies and regulations. The Financial Administrator will participate in ensuring a smooth functioning of the financial management of the Faculty’s operations. For research grants, the Financial Administrator’s responsibilities are focused on post award management and are aligned with the Roles & Responsibilities outlined in the Research Administration guideline. The Financial Administrator will participate in training clients on finance procedures and compliance as required.

Primary Responsibilities:
1. Act as a primary point of contact for Researchers requiring financial / administrative assistance during the post award management of their research funding, including follow-up on reporting deadlines to ensure smooth research activities;

3. Review fund balances and expiry dates in collaboration with RFMS and OSR for planning purposes and ensure continuity / renewal of FOAPAL accounts where applicable;

4. Validate expenditures for compliance with applicable Sponsor terms and conditions and University policies;

5. Liaise with RFMS for assistance with resolution of fund over-expenditures, filing of financial reports to Sponsors and other relevant information related to research fund activities;

6. Assist with the correction of ineligible expenditures charged to grants or other research;

7. Assist the Financial Officer with the oversight and completion of financial transactions such as expense reimbursements, pcard reconciliation, invoicing of internal and external clients and purchase requisitions; Support for MMP orders.

8. Perform duties as required by the Financial Officer and to act as backup as required.

9. Review Non Research Expense Reports.

10. Creation/ Adjustment/ Liquidation/ Cancellation of purchase orders.

**Skills**:
- Knowledge of accounting principles- Strong organizational skills, attention to detail and initiative- Proven ability to prioritize and multi-task to meet strict deadlines- Client-focused and service-oriented with a proven ability to assist a variety of clients- Demonstrated ability to work independently and as part of a team- Demonstrated effective communication skills- Demonstrated ability to work in a PC environment using word-processing software, spreadsheets (Excel), databases
- Minimum Education and Experience:

- High School Diploma 2 Years Related Experience
- Hourly Salary:

- (AMUSE C) $20.00
- Estimated Number of Work Hours per Week:

- 20 (Part time)
- Position Start Date:

- 2024-02-20
- Position End Date:

- 2024-08-20
- Deadline to Apply:

- 2024-02-26
- ._

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