Coordinator, Government Contracts and Reporting

4 weeks ago

Richmond, Canada YMCA BC Full time

**Date Posted**: April 10th, 2024

**Position Title**: Coordinator, Government Contracts and Reporting

**Location**:New Westminster, BC or Richmond, BC or Prince George

**Terms**: Full-Time, Permanent

**Salary**:$50,000-$55,000 annually**

**Reports to**: Senior Manager, Government Contracts

**Start Date**:As soon as possible

**Nature & Scope**:
Reporting into the Senior Manager, Government Contracts, the coordinator will play a pivotal role in YMCA BC’s Children and Youth Services team. This position will be essential in ensuring daily tasks related to provincial childcare contracts are accurate and submitted in a timely manner. The coordinator will be working in a fast
- paced dynamic environment, dealing with monthly and annual reports, coding funds and being the first point of contact to answer questions for childcare staff. This role will ensure programs are registered to budget targets and efficiencies and transparency in our services.

**Major Responsibilities**:

- Responsible for a high level of administrative tasks including but not limited to coding of funds to meet provincial guidelines, reviewing of contracts, and assisting with monthly and annual reporting.
- Coordinating and updating Account payable with GL code changes.
- Work closely with the finance team to create efficiencies and accuracy in our government reporting.
- Analyzing and reviewing credit card statements to ensure accurate cost center allocations and GL coding.
- Review government contracts as needed and collaborate with Senior manager to ensure YMCA BC is meeting the outlined requirements.
- Be an engaged and integral part of a cohesive team, working to achieve the mission of YMCA BC
- Build and maintain positive relationships with colleagues, managers and key stakeholders.
- Additional administrative projects and duties as assigned

**Qualifications/Experience**:

- A minimum of 3 years’ experience providing administrative support in a fast-paced office environment
- A minimum of 3 years of financial experience (Accounts payable/ accounts receivable) preferred.
- Post secondary degree in business administration or accounting. A combination of education and experience will be considered.
- Strong Computer proficiency - Microsoft Office including Word, Excel, and Office365 required.
- Experience with Sage intact is considered an asset.
- Effective oral and written communication skills
- Ability to type quickly and accurately in multiple programs
- Ability to be flexible, adaptable and multi-task in high demand environment
- Demonstrated ability to make sound judgments and decisions; effective prioritizing and problem-solving skill.
- Well-developed interpersonal skills
- High degree of independence and initiative within a team environment.
- Check/Vulnerable Sector Search issued no later than six (6) months preceding your start date

**About YMCA BC**:
YMCA BC is a charity dedicated to strengthening the foundations of community, by nurturing the potential of children, teens & young adults, promoting healthy lifestyles, fostering a sense of social responsibility and delivering lasting personal & social change to grow in spirit, mind, and body.

Since January 2023, YMCA of Northern British Columbia, YMCA-YWCA of Kamloops and YMCA of Greater Vancouver are officially one association, with one mission to strengthen our impact for communities across British Columbia. We are YMCA BC - Even Stronger Together. This transition marks a new chapter in our long-standing history of building communities, transforming lives, and connecting people of all ages, stages, backgrounds and abilities, to unique opportunities to learn, grow, and reach their potential.

YMCA BC provides services in health, fitness & aquatics, child care, camping, employment & community services to over 150,000 participants annually.

**Competencies**:
Leading Self
- Evolve in Professional Capability - Commit to being better
- Achieve Excellence and Authenticity - Show up with the best version of you

Leading Others
- Develop the Potential in Others - Help people grow and lead
- Create a Culture of Connection - Build bridges between people and partners

Leading Mission
- Think and Act Strategically - Make good decisions and act on them
- Make an Intentional Impact - Advance the strength and cause of the Y

**Application Process**:
Please submit your cover letter and resume.

**Application Deadline: Friday, April 19**th**, 2024

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