Office Clerk
2 weeks ago
**Work setting**:
- Urban area
- Willing to relocate
- Private sector
**Tasks**:
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Prepare invoices and bank deposits
- Provide general information to clients and the public
- Photocopy and collate documents for distribution, mailing and filing
- File material in storage area
- Label files according to retention and disposal schedules
- Prepare and monitor contracts and budgets
- Carry out administrative activities of establishment
- Oversee and co-ordinate office administrative procedures
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assemble data and prepare periodic and special reports, manuals and correspondence
**Supervision**:
- 11-15 people
**Computer and Technology Knowledge**:
- Electronic scheduler
- MS Word
- Accounting software
- MS PowerPoint
- MS Excel
- MS Outlook
- MS Windows
- Electronic mail
- Human resources software
- MS Office
**Security and safety**:
- Criminal record check
**Transportation/travel information**:
- Own transportation
- Travel expenses not paid by employer
- Public transportation is available
**Work conditions and physical capabilities**:
- Attention to detail
- Large workload
**Personal suitability**:
- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
**Screening questions**:
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
**Long term benefits**:
- Registered Retirement Savings Plan (RRSP)
**Other benefits**:
- Free parking available
- Learning/training paid by employer
- On-site housing options
- Paid time off (volunteering or personal days)
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