Billing Analyst

16 hours ago

Mississauga, Canada Onyx-Fire Protection Services Full time

Onyx-Fire Protection Services is a rapidly expanding full-service fire protection service and is seeking a Billing Analyst

**Responsibilities**:

- **Audit Work Orders**:

- Review and audit completed work orders for accuracy in service descriptions, charges, and hours worked.
- Coordinate with the operations team to resolve discrepancies before invoicing.
- **Invoice Management**:

- Generate, review, and export invoices to the accounting ERP system, ensuring accuracy and compliance with company policies.
- Resolve any issues with rejected or failed invoice exports promptly.
- **Account and Jobsite Setup**:

- Create new customer accounts and job sites in the ERP system, ensuring accuracy and completeness.
- Maintain records of active job sites and customers for efficient billing processes.
- **Credit and Risk Assessment**:

- Perform credit checks on new customers to evaluate risk and recommend payment terms.
- Monitor customer credit limits and payment history in collaboration with the credit team and sales department.
- **Payment Processing and Cash Application**:

- Process customer payments, including credit card transactions, securely and timely.
- **Credit and Rebill Management**:

- Process credit and rebill transactions, ensuring documentation and approval according to policy.
- Resolve issues related to credits and rebills with the sales and customer service teams.
- **Accounts Reconciliation and Reporting**:

- Assist in monthly reconciliation of accounts receivable for financial accuracy.
- Generate and maintain billing and accounts receivable reports for management review.
- **Customer Support and Inquiries**:

- Respond promptly to billing inquiries, providing clear explanations and resolving issues.
- Assist customers with questions regarding payment terms, invoices, or account balances.
- **Process Improvement**:

- Identify and recommend improvements to billing processes for enhanced efficiency and accuracy.
- Participate in ERP and billing system updates or projects to enhance reporting capabilities or automate tasks.

**Qualifications**:

- Diploma or degree in Accounting, Finance, or a related field preferred.
- 1-3 years in billing, accounts receivable, or finance, preferably in a service-oriented or field services company.
- Proficiency in accounting and ERP software.
- Strong understanding of billing, accounts receivable, and general accounting principles.
- Excellent analytical skills with high attention to detail and accuracy.
- Ability to multitask and manage priorities in a fast-paced environment.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and customer service orientation.

**What we have to offer**:

- Open door culture
- Opportunity to grow
- Exposure to senior leadership team

Headquartered in Mississauga, Onyx-Fire serves local and national clients, providing preventative maintenance and project services to protect people and properties.

Join our high-performance culture, where you can advance your career, take on greater responsibilities, and contribute to our clients’ property operations and life safety requirements.

Onyx-Fire protection services Inc. is an equal opportunity employer.

**Job Types**: Full-time, Permanent

Pay: $45,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Do you have 1-3 years in billing, accounts receivable, or finance, preferably in a service-oriented or field services company?
- Can you work on-site Monday
- Friday?

**Education**:

- Secondary School (preferred)

Work Location: In person

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