Assistant Buyer

3 months ago

Montréal QC, Canada Concordia University Full time

**Position Number**:50000680 / P5807
**Department**:Procurement Services
**Grade**:GR09
**Campus**:Sir George Williams (Downtown)

**Salary**:$33.65 - $40.49 per hour
**Union/Association/HR Policy**:CUSSU

**Posting deadline**:October 15, 2024

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

**SCOPE**
Reporting to the Senior Director, Procurement Services or Delegate and following the directives of the Senior Buyer on day-to-day matters, as required, on various procurement files, the incumbent is a resource person who supports the Buyers and Senior Buyers in determining, in concert with university users, the material requirements and devises procurement strategies to best meet such requirements. The Assistant Buyer generates purchase orders, blanket orders and procurement contracts.

**PRIMARY RESPONSIBILITIES**
- Execute procurement support operations such as, but not limited to, assisting users in defining their needs, obtaining procurement approvals, soliciting bids from vendors, negotiations with approved vendors, guide and inform users on the proper procurement practices.
- Assist with the review of tender documents for the procurement of goods and services; assist with bids analysis (Requests for Quotations and Calls for Tenders), assist with vendor selection analysis.
- Create purchase orders in accordance with University policies and procedures.
- Maintain auditing documentation; assist in expediting orders, co-ordinate deliveries with Distribution services. Address issues with suppliers concerning late deliveries, damaged goods and invoice credits; Review and resolve any issues with vendors.
- Provide assistance in contract management in regard to the administrative aspects.

Ensure proper maintenance and organization of procurement records; assist with reporting and tracking.
- Perform other tasks in support of the Procurement Services Department.

**QUALIFICATIONS**
- Diploma of Collegial Studies (3 yr) in Business Administration or in a field related to the primary responsibilities and two to four years of related work experience in a procurement capacity.
- Experience with LCOP (Loi sur les Contrats des Organismes Publics) regulations.
- Experience working with the main Procurement systems (SAP/Ariba).
- Knowledge of the principles of procurement and negotiating
- Good knowledge (Level 4) of spoken and written English, and good knowledge (Level 4) of spoken and written French, in order to communicate with clients and vendors, write correspondence and reports, and prepare Calls for Tenders and contracts.
- Intermediate knowledge of Word, Excel, Power Point and Access
- Excellent interpersonal and communication skills, with ability to work as part of a team.
- Demonstrated organizational skills and ability to perform under pressure.
- Sound negotiation skills and broad business acumen.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

**Territorial Acknowledgement**
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

**Employment Equity**

**Accessibility**

**Immigration Status

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