Administrator, Commercial Property Accounting

4 weeks ago

Calgary, Canada Avenue Living Asset Management Full time

Avenue Living Asset Management is dedicated to sourcing, analyzing, and strategizing long-term investments. Our unique approach has led to rapid growth across North America now representing one of Canada’s largest alternative asset managers. Since 2006, we have acquired over $6 billion in assets under management across a variety of sectors throughout Canada and the USA. Our various funds include assets in multifamily residential, self-storage, commercial, as well as agricultural land.

The strength of our platform lies in working with the right people. Acting with integrity and employing an entrepreneurial mindset, our employees work together to create an exciting, dynamic workplace. By employing an active hands-on approach to asset management, our skilled and innovative team operates closely alongside our investors. We’re disciplined, we focus on value, and we’re informed experts. We pride ourselves on our diverse and inclusive workplace; we are a unique workplace with unique people.

Our Commercial department is growing. Reporting jointly to our Commercial Property Accountant and Asset Manager, we are seeking an individual to help support the team in a fast paced, challenging and rewarding environment.

**WHAT WILL YOU DO?**
- Prepare Rental Advise Notices for commercial tenants along with sending tenants welcome packages and tracking pre-possession requirements.
- Collaborate with the Property Management team to develop annual budgets and accounting matters.
- Ensuring property financial statements are accurate through regular reviews.
- Track and invoice year end operating cost reconciliations and chargebacks to tenants.
- Assisting with month-end payment processing, like posting rent rolls and recurring journal entries.
- Address issues related to electronic fund transfers and tenant cheques that are returned due to insufficient funds (NSF).
- Assist in processing and reconciling utility chargebacks, ensuring accurate billing and compliance with lease terms.
- Working in Yardi, MS Office, data entry, document filing and ensuring compliance with privacy legislations.
- Respond to tenant inquiries regarding tenant ledger balance, payment arrangements, etc.
- Coordinating and preparing all tenant files/documentation to be sent to third party collections and processing write-offs, if necessary.
- Regularly review and update rent rolls.
- Coordinate the Marketing team in designing and updating property leasing brochures as needed.
- Ensure online lease listings are accurate and updated regularly to reflect current availability and lease terms.

**WHAT WILL YOU NEED?**
- 1-3 years of experience in a commercial property accounting role.
- Experience with accounting software, familiarity with Yardi is considered an asset.
- Knowledge of commercial leases and lease administration practices.
- A genuine curiosity about the commercial real estate industry and a strong desire for ongoing learning and development.
- Proven ability to manage a high volume of transactions in a fast-paced environment with exceptional attention to detail.
- Strong organizational skills and the ability to work independently, while effectively prioritizing and managing multiple tasks.
- Exceptional communication skills to assist and support leasing and asset management teams in day-to-day administrative tasks.

**WHAT DO WE OFFER?**
- We live and breathe our core values. We go the extra mile. We’re honest. We always have each other's back. We have tons of integrity. And we always own it and adapt - no matter the challenge.
- With the support to do things differently, grow personally and professionally, and bring your whole self to work, there's no limit to the impact you can make.
- We provide a competitive compensation package composed of a group benefits plan, GRSP matching, and a discretionary bonus program. In addition, Avenue Living also offers an Employee Referral Program that rewards active employees for successful referrals.
- An employee centric culture with paid time off for employer supported volunteerism, a generous awards and recognition program, discounted monthly rent in Avenue Living Communities’ properties, and employee and savings program savings through industry partnerships.
- We are committed to a strong, safe work environment.
- #LI-HC1_
- #ALAM123_

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