Property Administrator

5 months ago

Calgary, Canada Strategic Group Full time

Strategic Group owns and develops office, retail, and residential properties across Canada. Beyond real estate, we own business in construction, building services, oilfield services, hospitality, pet care, agriculture, technology, and corporate finance.

Strategic Group owns and develops office, retail and apartment properties across Canada with a strategy to own for the long term by focusing on sustainability and recurring revenue. Strategic Group fosters a corporate culture of creativity and unconventional approaches, which has created a vertically integrated operation that encompasses acquisition, financing, development, redevelopment, leasing, asset management and property management.
**Key Responsibilities**: Manage all administrative tasks including tenant correspondence, work orders, service requests and coding of accounts payable invoices.
- Review leases, prepare lease abstracts and input critical information into database.
- Coordinate tenant move in’s, collect applicable insurance, PAD and contact information.
- Coordinate tenant move out’s, stop billing notices, etc.
- Monthly review of rent rolls and pre-authorized debit reports.
- Assist in collection of rent and outstanding arrears, preparation of accounts receivable reporting including commentary and preparation of account reconciliations as required.
- Issue demand, default and termination notices.
- Assist in preparation of annual budgets including collection and review of RFP’s and contracts.
- Provide support with preparation of monthly ownership reports, including variance commentary.
- Monthly update of management report information in Excel spreadsheets, including pivot table and formula updates.
- Collect monthly check meter readings and process tenant chargebacks.
- Assist to verify CAM and Tax information for year-end adjustments.
- Establish and foster relationships throughout the organization to ensure flow of information is maintained.
- Participate in and lead special projects and events.
- Other duties as required.

**Experience/Skills**:
Minimum 3+ years of administration experience, ideally within commercial property management and looking to expand their knowledge and experience.
- Excellent Excel skills - minimum intermediate level.
- Strong Word, OneNote and Outlook skills.
- Excellent customer service skills with the ability to effectively communicate with tenants, vendors, building operators, co-workers and members of the executive.
- Experience with auditing tenant leases, contracts and monthly rent rolls.
- Experience with accounts receivable reconciliations and rent collection.
- Basic understanding of financial statements, budgets and monthly variance reporting.
- Ability to meet deadlines without compromising accuracy and quality.
- Ability to problem solve and offer solutions.
- Familiarity with Yardi software is an asset.

Strategic Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Strategic Group offers a competitive compensation package including an extended health and dental benefit plan, company events, flex days and more.

This role is based in Calgary, Alberta and applicants must be in Calgary or surrounding area.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Our strategy is to own real estate and other investments for the long term, which is why we focus on sustainability and recurring revenue. Our creative and unconventional approach to business is reflected in our mantra: Creating value others can't by seeing what others don't.

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