Commercial Property Administrator

3 months ago

Calgary, Canada Strategic Group Full time

Strategic Group owns and develops office, retail, and residential properties across Canada. Beyond real estate, we own business in construction, building services, oilfield services, hospitality, pet care, agriculture, technology, and corporate finance.
Property Administrator
Join the Strategic Group team and seize the opportunity to make your mark in one of Canada’s largest privately held real estate companies.
About Us
Strategic Group stands as a fully integrated real estate company, owning, managing, leasing, developing, re-developing, and re-purposing our portfolio independently. Our innovative and unconventional approach, while still delivering on real estate fundamentals, is encapsulated in our mantra: “Creating value others can’t by seeing what others don’t.”
While real estate is our primary focus, our business interests extend to construction, building services, oilfield services, telecom, pet care, agriculture, technology, and corporate finance.
**At Strategic Group, we are committed to our values**:

- People: We foster an environment of learning, growth, and fun.
- Community: We are dedicated to making an impact, leaving a legacy, and instilling pride.
- Business: We prioritize growth, sustainability, and longevity.

As a Property Administrator at Strategic Group, Calgary, you will be the cornerstone of our commercial portfolios. Your role will be pivotal in fostering strong customer relationships, driving innovative solutions, and enhancing the customer service experience. Your deep-seated desire to help people succeed through administrative execution will be key in this role.
**Key Responsibilities**:

- Review leases, prepare lease abstracts and input critical information into database.
- Coordinate tenant move in’s, collect applicable insurance, PAD and contact information.
- Coordinate tenant move out’s, stop billing notices, etc.
- Monthly review of rent rolls and pre-authorized debit reports.
- Assist in collection of rent and outstanding arrears, preparation of accounts receivable reporting including commentary and preparation of account reconciliations as required.
- Issue demand, default and termination notices.
- Assist in preparation of annual budgets including collection and review of RFP’s and contracts.
- Provide support with preparation of monthly ownership reports, including variance commentary.
- Monthly update of management report information in Excel spreadsheets, including pivot table and formula updates.
- Collect monthly check meter readings and process tenant chargebacks.
- Assist to verify CAM and Tax information for year-end adjustments.
- Establish and foster relationships throughout the organization to ensure flow of information is maintained.
- Participate in and lead special projects and events.
- Other duties as required.

**Experience/Skills**:

- Minimum 3+ years of administration experience, ideally within commercial property management and looking to expand their knowledge and experience.
- Excellent Excel skills - minimum intermediate level.
- Strong Word, OneNote and Outlook skills.
- Excellent customer service skills with the ability to effectively communicate with tenants, vendors, building operators, co-workers and members of the executive.
- Experience with auditing tenant leases, contracts and monthly rent rolls.
- Experience with accounts receivable reconciliations and rent collection.
- Basic understanding of financial statements, budgets and monthly variance reporting.
- Ability to meet deadlines without compromising accuracy and quality.
- Ability to problem solve and offer solutions.
- Familiarity with Yardi software is an asset.

Our Culture & Benefits
At Strategic Group, we want you to have a career you are genuinely excited about. If you meet the qualifications and are interested in joining a dynamic, fast-paced, and motivated team, we invite you to submit your resume and cover letter.
Strategic Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We offer a competitive compensation package, including an extended health and dental benefit plan, company events, flex days, and more.
This position is based in Calgary, Alberta. Applicants must be in Calgary or the surrounding area.
We thank all applicants for their interest. However, only those selected for an interview will be contacted.
Our strategy is to own real estate and other investments for the long term, which is why we focus on sustainability and recurring revenue. Our creative and unconventional approach to business is reflected in our mantra: Creating value others can't by seeing what others don't.

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