School Based Administrative Assistant

2 weeks ago

Fort McMurray, Canada Fort McMurray Catholic School Division Full time

**Posting: Admin 4 - Admin Assistant**

**Location: Holy Trinity**

**Hours/Week: 35 Hours per week**

**Start Date: ASAP**

The Fort McMurray Catholic Schools requires a full-time Administrative Assistant for Holy Trinity High School.

**QUALIFICATIONS**
- Office Administration Diploma, from a recognized post-secondary program
- At least 2 years of recent experience in reception/office administration role
- Other equivalent combinations of directly related post-secondary education and directly related experience may be considered
- Proficient in the G-Suite of products including Gmail, Sheets and Docs
- Strong verbal and written communication skills
- Able to work in fast paced, constant changing environment with multiple priorities
- Able to deal with sensitive and discretionary matters and maintain strict confidentiality
- Strong customer service orientation that demonstrates professionalism, tact, courtesy and diplomacy skills
- Strong data entry/keyboarding skills with an emphasis on accuracy
- Able to successfully build productive relationships with students, staff, parents and other internal and external clients

**RESPONSIBILITIES AND DUTIES INCLUDE**
- Front line reception and effective communication; Answer phones, direct calls, take messages and answer inquiries
- Receive and direct visitors, parents and students
- May receive and register substitute teachers or other substitute staff
- Process incoming and outgoing mail, print materials etc. and distribute
- Maintain office supplies
- Assist in creating work orders for maintenance repairs/deficiencies
- Assist in maintaining and managing student records by processing registration of new students, transfers and changes, tracking attendance and maintaining Student CUM Files and Student Information System (SIS)
- Collecting information and providing reports on attendance, marks, grades, class and school lists as required
- Assist in administering transportation
- Verify bus routes and assign students to school bus with District Coordinator
- Collect fees and issue bus passes; answer queries from parents and students on transportation system
- Receive, record and process transactions and receipts, including Efunds
- Prepare and process bank deposits and communicate summaries
- Place orders, purchase and receive goods and services, including distribution
- Assist in planning and organizing school activities
- Other duties as assigned by Principal or School Administrative Coordinator

**Job Types**: Full-time, Permanent

**Salary**: $23.00-$24.00 per hour

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Housing allowance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

Work Location: One location

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