Event Coordinator

2 weeks ago

Oshawa, Canada Durham College Full time

**About Durham College**:
Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.

The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design. With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.

Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs - including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full
- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

**DUTIES AND RESPONSIBILITIES**:
The incumbent will provide a leadership role to plan, coordinate and execute special events for Durham College. The event coordinator will liaise with onsite service departments and offsite vendors to secure support and services. The incumbent will attend events to make sure things run smoothly and to trouble-shoot as problems arise.

This position is responsible for planning multiple events and has a keen eye for detail and will be knowledgeable in the vision and values, programs and services of the college. The incumbent projects a polished and professional image of the college both internally and within the community.

**Duties and responsibilities include, but are not limited to**:

- Provide leadership, coordination and execution of corporate special events such as, convocations, scholarship ceremonies, government announcements, partnership announcements, building openings, faculty-driven events open to the public, and dignitary visits.
- Ensure all event related activities meet or exceed Durham College standards; such as preparing event plans, drafting agendas, ensuring remarks and scripts are aligned with key messages, booking facilities, arranging catering, coordinating the development, distribution and tracking of invitations, arranging for rentals, linens, decor and AV requirements.
- Prepare budget analysis for special events and coordinate external use of facilities as requested/required.
- Conduct appropriate evaluation and debriefs of event plans to determine their effectiveness in meeting objectives.
- Research, source and order promotional items that are appropriate for DC’s target market and adhere to brand standards.
- Coordinate distribution of promotional items to other departments as required.
- Act as coordinator for employees/departments and provide support on loaning C+M materials appropriate for their event needs, including signage, media walls, tents, etc.

**QUALIFICATIONS**:

- Three-year diploma or degree in Public Relations, Events Management, or Communications.
- Minimum five years of experience organizing and overseeing event planning, details and execution.
- Experience in a post-secondary environment is an asset.
- Strong organizational skills and ability to work with mínimal direction.
- Creative ability to solve problems and provide recommendations.
- Dependability, resourcefulness and excellent interpersonal skills.
- Ability to work under pressure and adhere to strict timelines and able to coordinate efforts among several groups of people.

**Required Skills**:
**Salary**: Starting Rate: $33.38; Four Year Rate: $38.75

Required Experience

Full-Time Temporary Support Staff Position Opportunity

July 2023 - March 2024
- INITIATIVES/OPPORTUNITIES POSITION - See page 99 of the Support Staff Collective Agreement_

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