Administrative Assistant
2 months ago
**Requisition #**: 15167
**Our Mission: Powering Innovation That Drives Human Advancement**:
When visionary companies need to know how their world-changing ideas will perform, they close the gap between design and reality with Ansys simulation. For more than 50 years, Ansys software has enabled innovators across industries to push boundaries by using the predictive power of simulation. From sustainable transportation to advanced semiconductors, from satellite systems to life-saving medical devices, the next great leaps in human advancement will be powered by Ansys.
**Innovate With Ansys, Power Your Career.**
**Summary / Role Purpose**
The **Administrative Assistant** will support staff and will be responsible for a broad range of administrative duties. This role will be in daily contact with the Waterloo team, partners, customers, and vendors. This role requires a high level of professionalism in dealing with people leaders inside and outside the organization, and a high level of integrity and discretion in handling information.
**Key Duties and Responsibilities**
- Provide reception duties such as answering the mainline and directing calls to the appropriate employees. Greeting customers and guests that enter the premises and direct them to the appropriate area.
- Receive courier packages and route to appropriate recipients in the company. Prepare outbound shipments properly package and arrange shipping
- Provide general administrative support including picking up the mail and distributing it and photocopying as needed.
- Planning meetings, training sessions, conferences, lunches and other special events both onsite and offsite. Arrange economical catering, set out food and clean up once guests are finished.
- Maintain office supplies and janitorial supplies, check inventory and order as necessary.
- Arrange limousine service for employees to and from the airport.
- Provide Concur Travel guidance to employees as needed.
- Maintain inventory of coffee and tea and coordinate with coffee and food vendor to ensure the cafeteria is appropriately stocked. Keep the kitchen area clean starting the dishwasher nightly and emptying it every morning, putting the dishes away. Perform kitchen maintenance as needed.
- Assist Waterloo Social Committee with planning and executing special employee events.
- Other duties as assigned.
**Minimum Education/Certification Requirements and Experience**
- High School Diploma
- Some Experience in an Office Setting an Asset
- Excellent verbal and written communication skills
- Hugh level of professionalism, precision, and discretion.
- Willingness to learn, strive for constant improvement, and work as a team.
At Ansys, we know that changing the world takes vision, skill, and each other. We fuel new ideas, build relationships, and help each other realize our greatest potential. We are ONE Ansys. We operate on three key components: the commitments to our stakeholders, the behaviors of how we work together, and the actions of how we deliver results. **Together as ONE Ansys, we are powering innovation that drives human advancement.**
Our Commitments:
- Amaze with innovative products and solutions
- Make our customers incredibly successful
- Act with integrity
- Ensure employees thrive and shareholders prosper
Our Values:
- Adaptability: Be open, welcome what's next
- Courage: Be courageous, move forward passionately
- Generosity: Be generous, share, listen, serve
- Authenticity: Be you, make us stronger
Our Actions:
- We commit to audacious goals
- We work seamlessly as a team
- We demonstrate mastery
- We deliver outstanding results
**INCLUSION IS AT OUR CORE**
We believe diverse thinking leads to better outcomes. We are committed to creating and nurturing a workplace that fuels this by welcoming people, no matter their background, identity, or experience, to a workplace where they are valued and where diversity, inclusion, equity, and belonging thrive.
**WELCOME WHAT’S NEXT IN YOUR CAREER AT ANSYS**
At Ansys, you will find yourself among the sharpest minds and most visionary leaders across the globe. Collectively we strive to change the world with innovative technology and transformational solutions. With a prestigious reputation in working with well-known, world-class companies, standards at Ansys are high — met by those willing to rise to the occasion and meet those challenges head on. Our team is passionate about pushing the limits of world-class simulation technology, empowering our customers to turn their design concepts into successful, innovative products faster and at a lower cost.
At Ansys, it’s about the learning, the discovery, and the collaboration. It’s about the “what’s next” as much as the “mission accomplished.” And it’s about the melding of disciplined intellect with strategic direction and results that have, can, and do impact real people in real ways. All this is forged within a working environment built on respect, autonomy, and
-
Administrative Assistant
3 months ago
Waterloo, Canada ARS Global Emergency Management Full time**ARS / Global Emergency Management** is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder. We serve property owners of all types with restoration services resulting from...
-
Administrative Assistant
5 months ago
Waterloo, Canada University of Waterloo Full timeOverview: The Administrative Assistant is responsible for the efficient daily operations of the Chair’s office. The Administrative Assistant provides support, oversight and guidance for faculty recruiting, tenure and promotion, sabbaticals, and all non-faculty appointments. The Administrative Assistant manages confidential records and provides...
-
Administrative Assistant
5 months ago
Waterloo, Canada University of Waterloo Full timeOverview: **Term: 1 year** The Administrative Assistant provides administrative support for the Department Chair and the Administrative Officer and is the first contact for visitors of the Department. **Responsibilities**: Administrative Support: - Manages the Chair’s Schedule; - Consults and collaborates daily with the Administrative Officer providing...
-
Administrative Assistant
5 months ago
Waterloo, Canada Spectramedx Inc. Full timeSpectramedx is looking for talented individuals to join our Waterloo team to fill the role of Administrative Assistant. The role requires physical presence at our Waterloo office in performing administrative duties and office management. **Requirements**: - Minimum 2 years experience within Administrative Assistant position - Office Administration degree...
-
Administrative Assistant
5 months ago
Waterloo, Canada University of Waterloo Full timeOverview: **Term: 1 Year** The Administrative Assistant, reporting to the Associate Vice President, Commercialization and Entrepreneurship (AVP-CE) and taking direction from the Director, Innovation and Special Projects is responsible for the organizational, secretarial and administrative support for the Waterloo Ventures team. Responsibilities include...
-
Administrative Assistant
5 months ago
Waterloo, Canada Bath Fitter Full time**ADMINISTRATIVE ASSISTANT** Do you enjoy collaborating and supporting team goals and projects? Are you resourceful and understand the importance of being proactive? If you are ready to embrace a new challenge in a fast-paced fun environment, we want to meet you! Working at **Bath Fitter**, you'll be a key player in the branch's success. You will support...
-
Administrative Assistant
4 weeks ago
Waterloo, Ontario, Canada ONTARIO INC. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ONTARIO INC.Key Responsibilities:Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.Record Keeping: Maintain accurate and...
-
Administrative Assistant
4 weeks ago
Waterloo, Ontario, Canada ONTARIO INC. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ONTARIO INC.Key Responsibilities:Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.Record Keeping: Maintain accurate and...
-
Administrative Assistant
3 weeks ago
Waterloo, Ontario, Canada ONTARIO INC. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ONTARIO INC.Key Responsibilities:Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and managing schedules.Record Keeping: Maintain accurate and...
-
Administrative Assistant
3 weeks ago
Waterloo, Ontario, Canada ONTARIO INC. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ONTARIO INC.Key Responsibilities:Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and managing schedules.Record Keeping: Maintain accurate and...
-
Administrative Assistant
2 months ago
Waterloo, Canada The Waterloo Networking Company Full time*Job Overview* *Duties* - Perform clerical tasks such as data entry, filing, and organizing documents - Assist with account reconciliation and accounts payable tasks - Conduct account analysis and assist with budgeting processes - Utilize accounting software such as QuickBooks, Sage, Xero for various administrative tasks - Support the team with general...
-
Administrative Assistant
5 months ago
Waterloo, Canada Antec Appraisal Group Full timeAntec Appraisal Group is a leading provider of independent, professional real estate valuation, appraisal and consulting services for Southern Ontario. We are committed to providing our clients with relevant and expert advice for investing, financing and information purposes. Our team is currently looking for a full-time Administrative Assistant in our...
-
Administrative Assistant
2 months ago
Waterloo, Canada Anchoridge Counselling Services Full timeAnchoridge Counselling Services is a private practice in the Kitchener/Waterloo region. We are seeking an Administrative Assistant to join our team. This position includes but is not limited to the following: - Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately - Scheduling clients appointments -...
-
Administrative Assistant
4 weeks ago
Waterloo, Ontario, Canada ONTARIO INC. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ONTARIO INC.Key Responsibilities:Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.Record Keeping: Maintain accurate and...
-
Administrative Assistant
4 weeks ago
Waterloo, Ontario, Canada ONTARIO INC. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ONTARIO INC.Key Responsibilities:Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.Record Keeping: Maintain accurate and...
-
Administrative Assistant
2 months ago
Waterloo, Canada DEI Consulting Engineers Full time**Overview** DEI Consulting Engineers is a professional mechanical and electrical consulting engineering firm providing services to architects and building owners in the building service industry since 1999. With a comprehensive list of completed projects ranging from residential, education, institutional, recreational, and commercial, DEI Consulting...
-
Administrative Assistant
4 weeks ago
Waterloo, Ontario, Canada ONTARIO INC. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ONTARIO INC.Key Responsibilities:Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.Record Keeping: Maintain accurate and...
-
Administrative Assistant
3 weeks ago
Waterloo, Ontario, Canada ONTARIO INC. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ONTARIO INC.Key Responsibilities:Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.Record Keeping: Maintain accurate and...
-
Administrative Assistant
3 weeks ago
Waterloo, Ontario, Canada Church's Texas Chicken Full timeJob SummaryWe are seeking an organized and detail-oriented Administrative Assistant to join our team at Church\u0027s Texas Chicken. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities to ensure procedures are followed and deadlines...
-
Administrative Assistant
5 months ago
Waterloo, Canada CBI Health Full time**Administrative Assistant: Waterloo** **Full-Time Temporary: 12 Month Contract** As an Administrative Assistant within CBI Health, you will help be the face and voice of this accredited, innovative community health care organization providing high-quality services throughout Waterloo and surrounding area. This position is based in our Waterloo Home Health...
