Summer Student
2 weeks ago
**Description**:
Founded in Kingston, Ontario in 1954, we are a people-oriented, private real estate company engaged in the construction, acquisition, and management of multi-family residential projects in Ontario and Alberta. We have branch offices in London, Hamilton, Toronto, Ottawa and Calgary, with the head office in Kingston.
We are seeking a Summer Student to assist us with Reception and Central Rentals. We require a professional, articulate individual with a strong work ethic, and ability to prioritize and meet deadlines. You must have very strong initiative and be able to work independently.
**Responsibilities**:
- Answering main phone lines
- Greet clients at front desk
- Date stamp/sort/distribute all incoming mail (including cheques) from buildings
- Process outgoing mail
- Empty incoming mail from buildings/prepare outgoing mail to site staff
- Interoffice courier - receiving/opening/distribution
- Prepare fed-ex packages
- Log outgoing courier mail
- Process vacating files
- Process/type lease agreements/assemble lease packages
- Follow-up for receipt of signed lease copies
- Compile info. for tenants requiring emergency assistance
- Move-out phone calls to vacating tenants
- Track move-out inspections
- Coverage for Central Rentals
- Produce template letters for Central Rentals in conjunction with Administrative Support
- Type various notices for buildings in conjunction with Administrative Support
- Cross train with Administrative Support
- Re-stocking reception area with supplies
- Maintain inventory for office supplies in conjunction with Administrative Support
- Photocopying
- Handle highly sensitive and confidential information
- Carry out special projects as required
- Other duties as assigned
**This position is a summer contract with a schedule of Monday to Friday - 8:30 am to 4:30 pm with potential opportunities for professional and personal growth.**
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