Payroll & Benefits Clerk

3 weeks ago

Victoria, Canada Maximus Services, LLC Full time

**Description & Requirements**
**About Maximus**

Maximus has been reinventing the way government agencies engage with citizens and are sought out by governments to solve complex problems. By supporting various Healthcare Administration, Employment and Citizen service programs worldwide in the United States, Australia, Italy, Saudi Arabia, Singapore, South Korea, Sweden and the United Kingdom.

Our mission is to affect fundamental change in the lives of every individual with whom we engage and at every touchpoint. But ultimately, what we do is improve people's lives. And that is a testament to the ingenuity, commitment, and compassion everyone brings to their role at Maximus and their dedication to connecting citizens with the services they need from Government agencies.

**Department Summary**

The Maximus Canada Finance team is compiled of skilled professionals who support the operational function and strategic objectives of our organization through sound financial management. Our key responsibilities include full cycle accounting for multiple entities, payroll, forecasting, reporting and analysis, treasury, audit and tax.

**Role Summary**

The Payroll & Benefits Clerk reports to the Manager, Payroll and along with the other members of the payroll team is responsible for the timely and accurate delivery of payroll and maintenance of benefit programs for 3 operating companies within Maximus Canada.

The incumbent shall demonstrate a genuine desire to provide excellent service to their internal and external clients. Must be able to act independently, professionally, demonstrate good judgement and critical thinking skills. This position requires discretion, flexibility, comfort with autonomy and the ability to work as part of a broader team in a congenial and professional manner at all times.

**Your typical week at Maximus**
- Responsible for
- accurate and timely processing of payroll for all employees across Canada
- calculating and remitting various deductions for all payroll groups
- maintaining payroll records for internal and external requirements
- ensuring policies, procedures and reporting are compliant to legal and government payroll reporting regulations
- identifying and implementing payroll process improvements
- partnering with Human Resources to ensure accurate and timely processing of new hires, terminations and merit increases
- addressing and responding to payroll inquiries from managers, employees, HR and finance
- Responsible for administering, reconciling, responding to inquiries and liaising with third party providers for extended health benefits, group RRSP and BC Pension Plans
- Responsible for creating and maintaining reports of time-off balances including vacation, sick time and other leaves, as well as headcount and other ad hoc reporting as required

**What you offer us**

**Knowledge Skills and Abilities**
- The principles and information required to fulfill responsibilities:

- Ability to maintain strict confidentiality
- Accuracy and attention to detail is critical
- Strong initiative and self-motivation skills
- Excellent organizational, prioritization and time management skills to deal with strict deadlines
- Proven ability to effectively multi-task in a fast-paced deadline driven environment
- Ability to adapt quickly to demanding situations
- Excellent interpersonal and business communication skills
- Strong aptitude for computer systems and software
- Demonstrated ability to work co-operatively in a tightly knit team and individually
- Portrays professionalism and exemplifies exceptional customer service skills

**Education and Experience**
- 1 to 2 years experience in payroll & benefits administration
- Holds or is working towards a Payroll Compliance Professional designation through the NPI
- Proficient knowledge of MS Office (Word/Excel), Outlook, SharePoint and MS Teams
- Experience using ADP Workforce Now is an asset
- Experience working with a unionized payroll is an asset

**Other**
- Must be able to pass a Criminal Record Check

**What we offer you**

We value your work, which enables us to continuously raise the bar on how we can best serve citizens worldwide. Maximus Canada offers the following:

- Competitive market-based salaries
- Comprehensive employer-paid benefits
- Four weeks of paid vacation
- Group Retirement Savings Plan
- Hybrid and remote work environments in Canada
- Annual paid bonus based on overall company performance
- Employee appreciation events

**We are passionate about our employees and place their well-being at the center of our people strategy. We are proud to foster a culture that values diversity, equity and inclusion, recognizing that this is paramount for the growth and success of our organization.**

**EEO Statement

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