Office Clerk

**UNDERSTANDING - ACCEPTANCE - INCLUSION - COURAGE**

**About Autism Nova Scotia**

Autism Nova Scotia is a national leader in providing social, educational, and employment supports for people with Autism Spectrum Disorder (ASD), their families, caregivers, and professionals. Our vision is a society where people with ASD can live their lives to the fullest. This vision informs our day-to-day operations and provides a philosophy that revolves around person-focused supports, strength-based approaches, and community-oriented learning opportunities.

Autism Nova Scotia delivers programming in Halifax and in nine communities across Nova Scotia through our Regional Autism Centers. Our three program divisions are: Social & Community Inclusion; Employment Support; and Family and Caregiver Support.

**AUTISM NOVA SCOTIA - POSITION DESCRIPTION**:
**COMPETITION #: 2023-034**

**POSITION Title**:Office Clerk

**DEPARTMENT**: Administration

**POSITION**: Full Time

**DIRECT REPORT**: Office Manager

**MAJOR RESPONSIBILITIES INCLUDE**:
Provide broad administrative support to Autism Nova Scotia, including front desk support and switchboard, maintaining office supplies, managing vendors, evaluating emerging needs or issues as pertaining to ANS office/facility and reporting/actioning as required.

Greet scheduled and unscheduled visitors to ANS, in a welcoming, courteous, and professional manner as first impression of ANS.

Maintain current knowledge of ANS Programs & Services, Policies & Procedures to properly direct incoming enquiries, as well as communicate with the general public, families, individuals with ASD, volunteers, donors, sponsors & staff, and to properly support the staff.

Provide technical support, when possible, to Autism Nova Scotia team. When IT support is beyond the scope of knowledge, seek out and coordinate support from contractors.

Assist in assuring the day-to day operations of administrative functions, as well as the maintenance of workspaces and shared physical and remote facilities.

Must respect confidentiality and adhere to the policies of Autism Nova Scotia

Other Duties as required.

**QUALIFICATIONS & EXPERIENCE**

Post-secondary Degree and/or Certificate in Office Administration, Business or related field, plus combined work experience

Three or more years of administrative experience or equivalent an asset.

Strong time management skills

Excellent communication skills (written and oral)

Ability to assess, develop and document administrative and work processes.

Able to work independently.

Organizational skills

Ability to work well with a diverse clientele, experience with persons with disabilities and autism an asset.

**KNOWLEDGE REQUIREMENTS**

Knowledge of the overall goals and intent of Autism Nova Scotia (including organizational structure, policies, guidelines, programs, and project activities)

Use, develop, and maintain filing systems.

Intermediate understanding of technology use and set up (cell phones, tablets, lap tops).

Knowledge of Autism Spectrum Disorder an asset.

Ability to work with sensitive and confidential information.

**ABILITIES & SKILLS**

**Organizational, Administrative and Time Management Skills; **to plan, organize and coordinate time and tasks aspects of office management; to address constant and varied demands on the position. Ability to organize and develop systems to support these needs.

**Computer Skills**: Advanced computer skills including, Word Processing, Spreadsheets, Database, Presentations

**Volunteer Support**:Ability to supervise and be inclusive of volunteer administrative support staff in the office and at fundraising events

**Communication & Interpersonal**: Strong oral and written interpersonal and communication skills. Ability to work in a team environment with mínimal supervision.

**Other**: Ability to adapt to change. Proven problem-solving skills; ability to self-start and work independently.

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Administrative: 3 years (required)
- Technical support: 2 years (preferred)

Work Location: In person