Clerk Iv
4 weeks ago
**Job Number**:50844**
- Providing direct administrative support to the Divisional Management Team (DMT) of the Emergency Communications and Operations Management Branch (ECOMB).
- Supervising a team of schedulers and administrative assistants in the Admin Support Unit.
- Review and approval of time sheets for casual/relief employees within the Emergency Communications Centre
- Creation of policy and procedures related to effective scheduling for a 24/7 emergency response environment
- Meeting Management & Scheduling including preparation and distribution of meeting packages and minute taking.
- Calendar management for the DMT
- Managing incoming and outgoing correspondence and communications in a timely manner to ensure efficient communication flow
- Supporting the DMT by tracking the assignment and management of tasks including providing regular status updates.
- Preparing travel arrangements, expense claims and reconciling VISA statements
- Assist with the research and provision of information to the DMT to inform divisional bulletins, briefing notes and other adhoc reports
- Analyze and review monthly operating budget variance reports and provide commentary to the DMT
- Financial reporting to the DMT and the Province of Alberta for the Alberta 9-1-1 Grant Program and related expenditures
- Preparing tracking sheets and assigning to their respective areas
- Monitoring diary dates to ensure tasks are completed on time and following up when tasks are late
- Other related duties as assigned
**Qualifications**:
- A minimum of five (5) years diversified word and information processing experience and providing assistance to a mid
- to high-level executive.
- Previous experience supervising a team responsible for complex administrative work
- Proficient in the use of Microsoft Office Products including Word, Excel, PowerPoint, MS Teams, MS Forms, SharePoint and Adobe Acrobat Pro
- Analytical and problem-solving skills. Impeccable attention to detail
- Trustworthy and a high degree of integrity when dealing with sensitive and confidential information
- Exceptional organizational, time management, and prioritization skills
- Ability to work independently with mínimal supervision
- Ability to multitask within a cohesive team environment
- Strong financial management skills
- Knowledge of relevant Collective Agreements and acceptable labour practices relating to shift scheduling of civilian and sworn employees
- Knowledge of staffing requirements and scheduling practices in an Emergency Communications Centre or equivalent environment
- Excellent communication (verbal and written) and interpersonal skills
- Flexible and the ability to adapt to changing demands in a fast-paced environment
- As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.
**Hours of Work**:
**Salary Range**:
21M, Salary Grade: 036, $34.31 - $43.09(Hourly), $2,315.90 - $2,909.10 (Bi-Weekly), $60,445.64 - $75,927.90 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.
**General**:
**HR Technician: BS**
**Classification Title**: Clerk IV
**Posting Date**: Oct 15, 2024
**Closing Date**: Oct 29, 2024 11:59:00 PM (MST)
**Number of Openings (up to)**: 1 - Permanent Full-time
**Union**: CSU 52
**Department**: Edmonton Police Service
**Work Location(s)**: Police Headquarters, 9620 - 103A Ave Edmonton T5H 0H7
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