Administrative Assistant

2 months ago

Quesnel, Canada Community Futures North Cariboo Full time

**Administrative Assistant - Job Profile**

**General**

Community Futures Administrative Assistant is a key member of Community Futures client service team. The position offers a variety of duties supporting Community Futures’ Staff and Clients.

Hours of work: 35 hours per week Monday to Friday

Salary range: $36,400 to $45,500 per annum

Benefits: This position is eligible for full benefits including medical, dental, vision, extended health, life, and disability insurance.

**Skills and Experience**

Our primary evaluation will be based on demonstrated attitude and aptitude.

At a minimum, applicants will be required to demonstrate strength in:

- Customer relations and communications.
- Computers, particularly Microsoft Office, Word and Excel.
- Numeracy and written communications.
- Reading comprehension.
- Organizing and multi-tasking on a variety of duties.

Related experience and/or post-secondary training in business / administration is an asset.

**Duties**

**RECEPTION**

Client reception:

- Meet & greet clients and give out appropriate info packages.

Information provision:

- Answering general inquiries about CF programs.
- Providing hand-outs and website information to clients.

Phone messaging:

- Manage VOIP phone system.
- Keep all directories current.

**MARKETING SUPPORT**

The Administrative Assistant supports Community Futures Marketing Manager with a variety of marketing efforts including:

- Design marketing materials to help promote Community Futures programs.
- Post content to social pages.
- Update website with Client promotions and update out-of-date content.
- Create Client Promotions for New Business openings /Anniversary.
- Create imagery for all aspects of Community Futures programs including rack cards, business cards, posters/ flyers, website etc.
- Help organize events to promote Community Futures and its’ programs.

**LOANS PROGRAM ADMINISTRATION**

The Administrative Assistant supports Community Futures Loans Manager with administrative activities including:

- Entering, updating and maintenance of client and loan data into the client management system.
- Handling, organizing and distribution of loan documents.
- Pulling credit reports and performing inquiries as required.
- Registering, canceling, renewing and amending documents in various databases.
- Monitor and follow-up with loan clients in regard to information required as part of loan security - financials, insurance, etc.

**STAFF AND BOARD SUPPORT**

The Administrative Assistant provides Community Futures Staff and Board with general support including:

- Receive, date stamp and distribute mail.
- Complete mail-outs as assigned.
- Photocopying
- Maintain current contact information for Board, Staff, Clients.
- Maintain supply of stationery and office supplies in accordance with Purchasing Policy.
- Maintain photocopier, telephone system, etc.

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

COVID-19 considerations:
Sanitation and social-distancing policies in place.

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Shift availability:

- Day Shift (required)

Work Location: One location

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