Purchase Order

2 weeks ago

Markham, Canada BGIS Full time

**ABOUT US
**OUR CULTURE**

At BGIS, our culture is built on three foundational pillars:
**Culture of Care**:We deeply care for each other, our clients, partners, and the communities we serve.
- **High Performing Teams**:We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and INTEGRATION are core to high performance.
- **Unwavering Commitment to Sustainability**:We conduct every action with a focus on preserving our earth.

**SUMMARY**

The **Purchase Order (PO) Administrator **is responsible for collaborating with Strategic Sourcing Category Management team as well as Operations and Finance on the administration of purchase order process. Key activities include but are not limited to purchase order administration, pricing review as well as financial analysis and reporting.

This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.

**Opportunities for Development**:
At BGIS we are committed to the development of our people - offering them opportunities to learn and grow into various roles. Success in the role offers Team Members the opportunity to explore various roles - some include:

- Roles within sourcing team
- Finance roles for different industry workstreams

**KEY DUTIES & RESPONSIBILITIES**

**Safety Ownership and Regulatory Compliance**
- Comply with all internal and external requirements including but not limited to environmental, health and safety, fire protection and mandated by BGIS Health Safety and Environment Teams and enforced by law.

**PO Administration**
- Collaborates with Strategic Sourcing Category Management Team to administer the purchase orders for all supplier agreements/ contracts.
- Prepares all documentation required for purchase order execution accurately and in a timely manner.
- Ensures that all purchase orders are executed in accordance with the terms and conditions in a timely fashion.
- Coordinates adjustments to purchase orders due to service level change process for vendor agreements - confirming pricing and scope, amending purchase orders as required, and interfacing with Finance to ensure modification to payment requirements.
- Coordinates the purchase order process. This entails compiling and generating purchase order and reports and issuing required notices and communications to both Strategic Sourcing Category Managers and vendors.
- Responsible for responding to inquiries made by internal and external stakeholders, including Facility Managers, Financial Controllers, Sourcing managers and vendors. Collaborates with finance to resolves invoice discrepancies

**Documenting and reporting**
- Tracks and files purchase order requisitions and quotes, requester correspondence and exception to sourcing policy documentation.
- Administers the processing of purchase orders in the oracle financial system.

**KNOWLEDGE & SKILLS**
- College diploma in business or another relevant program - preferred
- 1 - 3 years related experience working with Oracle Purchase Order
- Computer proficiency in MS Word, Excel, PowerPoint and Outlook, Proficiency with Oracle purchase order system is an asset
- Strong interpersonal skills
- Excellent English communication skills (both written and verbal). French language is an asset
- Strong customer focus
- Ability to work both independently and in a team environment
- Strong organizational skills, with the ability to multi-task under deadline pressure Attention to detail

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