Purchasing Specialist

1 month ago

Markham, Canada Robertet, Inc. Full time

**COMPANY OVERVIEW**:
Robertet is the world's leading source of natural, sustainable, and organic ingredients and is one of the oldest fragrance and flavor companies in the world. Robertet is a world-renowned innovator in scent and taste with a global reach represented in over 50 countries, 14 manufacturing sites on 3 continents, 3 R&D innovation centers and 12 creative centers.

Robertet is the only fragrance, flavor and ingredient company fully integrated at each step of the creation process, from the source ingredient to the final fragrance and flavor. Founded in 1850 in Grasse, France, Robertet continues to be privately owned and managed by the fourth generation of family members. With a passion for and unparalleled understanding of naturals, together with boundless creativity and market insight, allows Robertet to provide their customers with world class innovation in scent and taste.

**SUMMARY**:
Responsible for administrative duties associated with purchasing functions, including purchase order and sample entry into multiple systems; follow up with suppliers; internal coordination with R&D, Sales, Production, Receiving, and Quality Control departments.

**ESSENTIAL DUTIES & RESPONSIBILITIES**:

- Perform designated tasks associated with purchasing and planning of raw materials to produce flavor and fragrance products.
- Participate in supplier communications as instructed.
- Access multiple computer systems to enter and retrieve information to process and receive purchase orders, samples and maintain landed costing.
- Resolve pricing discrepancies, complaints, late deliveries, quality rejections, receiving issues, and claims with suppliers, carriers, and freight forwarders.
- Work closely with the R&D and Production teams to understand material requirements and ensure timely deliveries.
- Establish safety stocks and re-order points to achieve optimal inventory levels and improve on time deliveries.
- Maintain sampling database, documenting all required information.
- Obtain freight costs for the importation of raw materials.
- Prepare and present detailed reports on purchasing activities and cost analysis to management.
- Provide support as required to purchasing and sourcing teams.
- Perform any clerical duty assigned by management.

**COMPETENCY**:

- Analytical Skills: Ability to analyze market data, supplier performance, and costs to make informed decisions.
- Must have excellent math skills and above average competency in Microsoft Excel.
- Relationship Management: Excellent relationship management skills to build and maintain positive relationships with suppliers and internal stakeholders.
- Communication: Strong communication and interpersonal skills, with the ability to work effectively in a team environment.
- Problem-Solving: Effective problem-solving skills to address purchasing challenges and conflicts.
- Organizational Skills: Strong organizational and multitasking abilities to manage multiple purchasing activities simultaneously.
- Technological Proficiency: Familiarity with purchasing and inventory management software.
- Ethical Compliance: Commitment to ethical purchasing practices and compliance with industry regulations and company policies.
- Attention to Detail: Ability to maintain accuracy and thoroughness in managing information and completing tasks

**QUALIFICATIONS**:
Required:

- 4-year undergraduate STEM, Supply Chain Management, Business or related field.
- Minimum of 1-3 years of experience in purchasing or supply chain management, preferably within the food industry.

Preferred:

- Advanced knowledge of MS Office, including Excel.
- Minimum of 1-3 years of experience working with ERP software. Oracle a plus

**WORK ENVIRONMENT**:

- Office Environment
- Hybrid Schedule
- Manufacturing Environment

**PHYSICAL DEMANDS**:

- None

**REASONABLE ACCOMMODATIONS**:
Reasonable accommodation may be provided to qualified individuals with disabilities in order to perform the Essential Duties & Responsibilities of the position so long as it does not impose significant difficulty or expense on the company.

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