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Accounts Payable and Receivable Clerk

3 months ago

Stratford, Canada Perth County Full time

**Employment Opportunity**

**Position**:

- Accounts Payable and Receivable Clerk

**Start Date**:

- As soon as possible

**Employment Status**:

- Full-time

**Reporting To**:

- Senior Financial Analyst/Deputy Treasurer

**Union Affiliation**:

- Non-union

**Posting Date**:

- April 30, 2024

**Closing Date**
- May 10, 2024 at 4:30pm

**Position Summary**:

- If you are eager to work in a team-based organization that expects employees to exercise critical thinking, make reasonable decisions and build organizational capabilities, then you are who we are looking for.
- The Accounts Payable and Receivable Clerk is responsible for the accurate and timely completion of accounts payable and receivable duties, including the correct and timely payment of the corporation’s invoices, departmental payment requests, employee expense claims, and responding to general inquiries from staff and vendors. This position will also assist with other Finance Division functions including miscellaneous revenues and assist in performing the records management function of the division.**Primary Responsibilities**:

- Calculates, prepares, and issues documents related to accounts such as invoices, bills, account statements, and other financial statements using computerized and manual systems
- Codes, totals, batches, enters, verifies, and reconciles all transactions related to accounts payables and receivables, and together with verifying all other departmental batches, issues County-wide payments to vendors and collection of funds from customers
- Responds to customer and vendor inquiries, maintain good customer and vendor relations, and solve problems as they arise
- Assists Senior Financial Analyst/Deputy Treasurer as required in preparing working papers and managing interim and year-end audits
- Close month-end and year-end for accounts payable
- File all invoices and maintain vendor files. Enter/update or approve vendor information
- Reviews corrects, A/P and A/R, review current financial reports, verifies coding, identifies discrepancies, and makes changes/corrections
- Prepares the bank deposits, ensuring all deposits are posted correctly, updated, and delivered in an appropriate timeline
- Verifies and matches accounts payable invoices for scheduled payment on bi-weekly A/P cheque runs & associated reports
- Verifying, matching, and sending information to the appropriate department for approval
- Prints cheques, and forwards cheques for signing, mailing, and filing on a bi-weekly basis
- Posts expediting, matching, and filing invoices
- Performs all routine purchasing for administration office supplies
- Acts as a backup to other Finance staff
- Working with all departments to resolve purchasing processing issues, and effectively communicating corrective actions for implementation
- Developing solutions for accounts payable and receivable problems, including deficiencies
- Assist Legislative Services in leading the implementation of the Records Management Program within the Finance division

**Qualifications**:

- 2-year post-secondary education in Business, with course work in Finance, Business or Accounting; or****:

- Minimum of one (1) year experience in computerized accounts payable environment; or
- Two (2) years experience in finance or accounting, or equivalent municipal experience.
- Demonstrated care and accuracy and working knowledge of computerized systems, preferably Sage 300 ERP system
- Ability to work independently, without detailed direction or close supervision
- Ability to maintain a high level of confidentiality, multi-task, be detail-oriented, prioritize workload, work accurately and under pressure to meet deadlines
- Excellent interpersonal, administrative, organizational, analytical, time management, problem-solving and records management skills

**Shift**:

- Monday to Friday, 8:30 am to 4:30 pm (35 hours per week)**Salary Range**:

- $56,875-$66,575.60 (based on Perth County’s 2024 salary grid).**Our Benefits**:

- Health and dental benefit coverage
- OMERS Pension plan
- Flexible work arrangements
- Career development and training
- Employee and family assistance program
- Tuition assistance program

Interviews may be done virtually.

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